What are the responsibilities and job description for the Executive Assistant to Chief Executive Officer position at Jewish Institute for National Security of America (JINSA)?
Job Description:
JINSA is looking for an Executive Assistant to the CEO, who will assist the CEO’s various efforts, and act as an administrator in the office. The Executive Assistant’s responsibilities include:
- Scheduling meetings, conferences and Zooms involving the CEO with senior government, diplomatic, and academic figures.
- Helping to manage the CEO’s travel.
- Interacting with JINSA’s Board of Directors and scheduling their meetings/conferences/Zooms.
- Facilitating Board of Director meetings by planning agendas, developing and distributing presentations and reports.
- Reducing CEO’s workload.
- Assisting in event planning and operations as needed.
- Documenting and inputting Executive activities in fundraising database.
- Coordinating Executive activities with other staff members’ workflow.
- Ordering office supplies and act as main contact for vendors.
- Manage office equipment and scheduling service appointments
- Answering phones
- Tracking staff sick/vacation leave.
- Managing office’s digital subscriptions.
- Producing emails to JINSA’s extensive contact list.
- Handling confidential matters with absolute discretion.
Some domestic travel may be required.
Skills, Experience and Education:
Candidate must be:
- Detail-oriented, organized, possess strong time-management skills, work well alone and with others, easy-going, and have a positive disposition.
- Proficient in basic office software, such as Excel, Word, and Outlook.
- Experienced with CRM software such as Blackbaud, Salesforce, or analogues
- Able to exercise absolute discretion
The ideal candidate will have:
- 2-5 years of experience as an executive assistant to C-suite-level management.
- Strong writing and verbal communication skills.
- Bachelor’s degree.
Compensation: JINSA offers a very competitive salary, commensurate with experience, and great benefits.
To Apply: Please send your cover letter, resume, and a brief writing sample to Nolan Judd at njudd@jinsa.org. Absolutely no phone calls, please.
About JINSA:
- The Jewish Institute for National Security of America (JINSA) is dedicated to educating Congressional, military and civilian national security decision-makers on American defense and strategic interests, primarily in the Middle East, the cornerstone of which is a robust U.S.-Israeli security cooperation. JINSA believes that a strong American military and national security posture is the best guarantor of peace and the survival of our values and civilization.