What are the responsibilities and job description for the Accounts Payable Specialist position at Jewish Federation of St Louis?
Position Summary
The Accounts Payable Specialist supports the financial operations of the Jewish Federation of St. Louis by managing the organization’s grant database and processing all accounts payable transactions. This position plays a key role in ensuring timely, accurate payments to vendors and grantees, maintaining precise financial records, and providing reporting that supports both grant compliance and operational efficiency. The ideal candidate will be detail-oriented, highly organized, and comfortable working with financial and database systems.
Key Responsibilities
Grant Database Management
- Maintain and update the Federation’s grant database, ensuring accuracy and completeness of records.
- Enter, track, and reconcile all grant commitments, payments, and reporting requirements.
- Generate regular and ad-hoc grant-related reports for internal and external stakeholders.
- Assist with monitoring grant compliance, deadlines, and required documentation.
Accounts Payable
- Process vendor invoices, purchase orders, and expense reports in accordance with internal policies.
- Verify accuracy, proper coding, and approval of all payables before processing.
- Issue timely payments by check, ACH, or other approved methods.
- Maintain accurate AP records and reconcile monthly vendor statements.
Financial & Administrative Support
- Assist with month-end and year-end closing processes, including reconciliations.
- Support annual audit preparation by providing documentation for both grants and accounts payable.
- Coordinate with department staff to ensure accuracy in expense coding and grant allocations.
- Provide excellent customer service to vendors, grantees, and staff regarding payment inquiries.
Qualifications:
- Associate’s degree in Accounting, Finance, Business Administration, or related field; or equivalent work experience.
- 2 years of experience in accounts payable, grant administration, and/or related field.
- Proficiency in Microsoft Excel and financial/accounting software.
- Strong attention to detail, accuracy, and organizational skills.
- Ability to handle confidential and sensitive information.
- Proficiency with Microsoft Office Suite and CRM systems.