Events Coordinator

Description

The Jewish Federation of Greater Philadelphia hosts a wide range of events and meetings, from our community-based festivals to intimate dinners. The Events Coordinator assists with event registration tasks before, during, and after events. The Events Coordinator will work closely with the event team to provide event and meeting support for more than 200 events each year. This includes being responsible for registration as it relates to onsite and day of registration for in person and virtual events and meetings as well as logistics for the events.

Responsibilities: 

• Enter, update, and review registration information using the event registration system
• Serve as the main point of contact for events as they pertain to registration questions and sign ups
• Work with the event specialists to lead on-site event check-in, including greeting guests and managing registration tables
• Coordinate vendor bookings and event plans for smaller gatherings to be identified within portfolio
• Recruit internal team to assist with staffing registration at events
• Prepare registration materials such as name tags, check-in lists, attendance sheets, and registration signage 
• Responsible for distributing weekly updates on registration attendance data. Data training would be provided
• Organize, pack, and transport event materials to and from event venues for the courier
• Attend Jewish Federation events to assist with setup, registration check in, and breakdown
• Help track supplies and inventory of registration and event materials
• Perform event-related administrative tasks such as kitchen expenses and invoice processing and on-site meeting set up
• Complete other assigned duties related to event logistics and registration support

Requirements

• Strong communication (oral as well as written) and interpersonal skills to work effectively with all levels of Federation staff, community leaders, volunteers and external vendors.
• Sound problem-solving and decision-making skills.
• Minimum of 2 years experience with administrative tasks and event planning.
• Has a passion for customer service, hospitality, and event experience.
• Exceptional organizational, project management and planning skills.
• Ability to work early mornings, evenings and some weekends.

Education & Training Requirements:

• A college degree or 1-3 years equivalent experience in events and project management 
• Ability to work in a fast-paced environment and to manage and prioritize multiple tasks
• Willingness to learn new systems 
• Proficiency in Word, EXCEL, Google Docs, and Zoom

Overview

Jewish Federation of Greater Philadelphia offers a competitive compensation and benefits package, including a hybrid work schedule, medical, dental, vision, prescription drug program, life insurance, generous paid time off and 403b retirement savings program.

Our Mission

The Jewish Federation of Greater Philadelphia mobilizes financial and volunteer resources to address the communities’ most critical priorities locally, in Israel and around the world.

Commitment to Diversity

We deeply value the diversity of insight, perspective, and experience brought by people from backgrounds typically underrepresented in Jewish institutions. This includes Black, Latinx, and Asian people, Black Jews, Jews of Color, lesbian, gay, bisexual, trans, and gender non-conforming people, and people with disabilities. We also welcome applications from people of diverse religious, spiritual, and cultural backgrounds.

About the Organization:

Since 1901, the Jewish Federation of Greater Philadelphia has served as the hub of the region’s Jewish communities, providing an infrastructure of support for Jewish people and organizations in need. Through grants, emergency funding, restricted gifts, endowments, and our partnership with the Foundation for Jewish Day Schools, we care for those in need, combat antisemitism and global crisis, and strengthen Jewish identity.

Benefits

Jewish Federation of Greater Philadelphia offers a competitive compensation and benefits package, including a hybrid work schedule, medical, dental, vision, prescription drug program, life insurance, generous paid time off and 403b retirement savings program.