What are the responsibilities and job description for the ADMINISTRATIVE ASSISTANT/ RECEPTIONIST position at Jewish Family And Community Svc?
JOB SUMMARY:
Provide administrative and clerical support to the Agency, including overseeing the reception area and greeting the public.
Education: High School diploma or equivalent.
Experience: 2 years experience in administrative and/or secretarial support positions.
PRIMARY JOB FUNCTIONS:
- Provide reception and clerical support, greeting clients and visitors and responding to various questions and requests.
- Ordering and maintaining supplies for the Agency.
- Maintaining and updating an employee emergency list with current job title and cell phone numbers. This helps with hurricane preparedness and all emergency conditions.
- Creating and managing Vendor lists with names and contact numbers.
- Operate a multi-line telephone system, directing incoming calls to appropriate personnel.
- Assist in the preparation and distribution of correspondence. Distribute incoming mail and facsimiles in a timely and accurate manner.
- Maintain front office, lobby, and waiting rooms – checking daily.
- Ensure that office supplies are distributed and that the office supply closet and janitorial supply closet are neat and orderly.
- Assist in set-up of boardroom and other areas used for meetings and visitors.
- Assist staff with various clerical and administrative tasks yet to be determined.
- Complete other duties as assigned
