Facilities Director

Overview: The Facilities Director is responsible for planning, organizing and directing the maintenance, repair and alteration of the buildings and grounds; ensuring that jobs are completed efficiently and within regulatory guidelines and projected deadlines, supervision of all facilities staff (maintenance, housekeeping, external contractors), preparing and managing the annual budgets for the maintenance, grounds and housekeeping departments; and ensuring optimal utilization of personnel and other resources.

General Responsibilities:

• Lead, organize, manage, and supervise all maintenance and housekeeping operations in compliance with all applicable federal, state, and local laws and regulations, and organizational policies and procedures.
• Develop and implement a multi-year comprehensive maintenance plan that is both corrective and preventative for the upkeep of all facilities, grounds, and the major facility systems (HVAC, mechanical, plumbing, electrical, and structural).
• Assist with the recommendation of policies dealing with facilities.
• Utilize an efficient work order system for repairs of facilities and equipment that ensures that all maintenance and repairs are completed in a timely fashion.
• Recommend facility improvement and modernization to improve systems, equipment, and facilities.
• Develop a housekeeping services plan that outlines the tasks of and expectations for housekeeping employees, indicating a detailed daily and periodic schedule for cleaning and simple repairs of facilities.
• Supervise a personnel management program that includes a recruitment and selection process, new employee training program, and a written evaluation process.
• Develop and supervise work and vacation schedules for all housekeeping and maintenance personnel.
• Monitor and approve time records of all housekeeping and maintenance personnel, and approve overtime using established procedures.
• Provide and monitor a system of regular building, equipment, and grounds inspections to meet all federal, state, and local requirements.
• Familiar with the operation of equipment commonly used in the building trades and equipment necessary to effectively execute a maintenance, grounds, and housekeeping program.
• Conduct regular inspections of all facilities, grounds, and equipment to ensure that high standards for cleanliness, attractiveness, and safety are maintained.
• Conduct regular trainings related to personal safety. Analyze all accidents and establish corrective procedures to reduce the potential for future accidents or hazards.
• Monitor and assist with the recommendation of systems and procedures related to the security of all facilities.
• Establish and maintain a system of financial records, controls, and accounting procedures for the repair and maintenance of facilities in accordance with policies and procedures set forth from the finance office.
• Develop the facilities, maintenance, and housekeeping budget, and then monitor fund balances of assigned programs and related financial activity for the purpose of ensuring that expenses are within budget limits.
• Maintain an inventory control system and purchase supplies, parts, and equipment through the established bid or price quote process that follows federal, state, and local regulations.
• Approve specifications and recommend contractors to perform maintenance and repair services, using established procedures. Supervise and inspect the work performed and recommend payment upon satisfactory completion of work.
• Develop, implement, and monitor an effective grounds maintenance program, including playground equipment, to ensure that the grounds are attractive and safe.
• Develop and supervise a system of snow and ice removal so that safe conditions exist and the building can be opened in a timely manner.
• Assist with the development, implementation, and monitoring of an energy conservation program, making recommendations for efficiency and reduction in the costs of operating the facilities.
• Research and make recommendations for improvement in the effectiveness and efficiency of the repair, maintenance, and cleaning services so that attractive, healthy, and safe facilities are provided.
• Notify and assist administration and appropriate emergency personnel of any emergency, and potentially dangerous situation.
• Use computers and/or electronic equipment when necessary to fulfill job functions.
• Perform any duties and responsibilities that are within the scope of employment, as assigned, and not otherwise prohibited by law or regulation.

Performance Expectations:

• Understand/possess an openness to Jewish religion and traditions
• Attend all meetings and events that support the department’s main objectives and responsibilities
• Positively and actively promote the JCC’s mission, membership, programs, events, and charitable purpose to JCC members and the general public
• Be familiar with the mission, vision statements, and Core Values of the JCC. Model the Core Values while working and communicating with members and staff

Skills and Qualifications:

• Five-Seven years directing a facility’s buildings and grounds in a full service large campus
• Bachelor’s Degree or Recognized Certification in Facility Management or a related field is a plus
• Strong computer skills with MS Office software and basic internet capabilities.
• Strong oral and written communication skills.
• Must be capable of working collegially with a diverse group of members, staff, and visitors in a wide variety of circumstances on a daily basis.
• Must be able to utilize and operate job-related equipment.
• Demonstrate knowledge of health/safety regulations, financial and management practices, purchasing, supervision and motivation of personnel, and state and local regulations regarding the maintenance of buildings and equipment.

Work Schedule: The Facilities Director is expected to maintain a standard 40-hour work week, with flexibility to address facilities-related matters as needed. Given that the building operates seven days a week, the individual must be willing to provide support to staff or manage facility issues, including snow removal, during weekends and holidays as required.