What are the responsibilities and job description for the Secretary position at Jewels by Jacob?
Company Description
Jewels by Jacob has been crafting exquisite jewelry since its establishment in 1981, focusing on precision, detail, and creativity. The company's visionary founder, Moses, hand-selects precious stones from around the world to create unique masterpieces that embody beauty and sophistication. Renowned for its high-quality craftsmanship and affordable pricing, Jewels by Jacob has earned its prestigious reputation. Customers are invited to explore the extraordinary designs that bring their imaginations to life. Headquartered in New York, NY, Jewels by Jacob represents timeless elegance and unparalleled artistry.
Role Description
This is a full-time, on-site role for a Secretary at our New York, NY location. The Secretary will handle daily administrative and clerical tasks, including managing schedules, coordinating meetings, and providing executive support. Responsibilities include maintaining organized records, managing correspondence, and offering exceptional customer service by acting as the first point of contact for clients. The Secretary will also perform routine office duties, ensuring the smooth and efficient operation of the workplace.
Key Responsibilities
•Oversee daily office operations and administrative workflow
• Record and manage all sales, memo transactions, credits, and payments
• Coordinate incoming and outgoing shipments (FedEx, Malca-Amit, etc.)
• Work closely with our sales team and client base to support orders and follow-ups
• Process orders accurately and efficiently
• Provide customer support and handle client inquiries professionally
• Communicate with manufacturers regarding production and order updates
• Maintain and update our inventory management system
• Assist with memo tracking, returns, and reconciliations Who You Are:
• Extremely organized with strong attention to detail
• Proactive, reliable, and able to manage multiple priorities
• Strong communicator with a professional presence
• Comfortable working in a fast-paced environment
Experience in jewelry, luxury goods, or wholesale
To Apply:
Please send your resume to Jacob@jbjacob.com or message us directly.