Accounting & Business Administrator

Accounting & Business Administrator

Location: Gaylord, MI (On-site)

Schedule: Flexible part-time hours with potential for growth

Reports to: CEO/President

About Jet Subsurface Pumps

Jet Subsurface Pumps is a trusted industrial service and distribution company supporting the oil and gas industry. We've built our reputation on integrity, reliability, technical expertise, and exceptional customer service. As a small, established company, every team member plays an important role in our continued success.

Position Summary

Ready for a flexible role where your work truly matters? We're looking for a highly organized, detail-oriented self-starter to serve as the administrative backbone of Jet in a hands-on individual contributor role reporting directly to the CEO/President. You'll oversee the day-to-day accounting, compliance, and administrative functions that keep our business running smoothly. If you take pride in accuracy, organization, and seeing tasks through to completion, you'll thrive in our collaborative small-business environment, where your work is valued and your contributions make a real difference.

Primary Responsibilities

Accounting Operations

• Manage full-cycle accounts payable and accounts receivable.
• Process vendor invoices, customer billing, collections, and payment reconciliations.
• Prepare journal entries and account reconciliations and maintain the general ledger.
• Lead month-end and year-end closing processes.
• Maintain accurate and timely financial records.

Financial Reporting

• Prepare monthly financial statements and management reports.
• Maintain the chart of accounts and supporting accounting records.
• Support year-end tax preparation and external audits.
• Help ensure compliance with generally accepted accounting principles (GAAP) and internal financial controls.

Compliance & Business Administration

• Manage the company's ongoing compliance requirements, including sales and use tax coordination, business licenses, permits, insurance administration, OSHA documentation, and vendor and customer compliance records.
• Maintain a compliance calendar to ensure that filing, renewal, and reporting deadlines are met.
• Maintain organized business records, contracts, compliance documentation, and vendor and customer files.
• Prepare documentation for auditors, insurers, banks, and external advisors.

Administrative Operations

• Manage administrative relationships with banks, insurance providers, auditors, tax professionals, and key vendors.
• Reconcile company credit cards and banking activity.
• Coordinate day-to-day administrative activities with sound judgment and professionalism while working with minimal supervision.

Systems & Process Improvement

• Administer and maintain the company's ERP and accounting systems.
• Develop and improve standard operating procedures.
• Identify opportunities to improve processes, strengthen compliance, and increase operational efficiency.

Qualifications & Skills

• Associate or bachelor's degree in accounting, finance, or a related field preferred; equivalent professional experience will be considered.
• Five or more years of accounting or bookkeeping experience, preferably in a small-business environment.
• Strong knowledge of full-cycle accounting, including accounts payable, accounts receivable, reconciliations, month-end closing, and financial reporting.
• Experience with ERP or accounting software; Sage 100 experience is a plus.
• Proficiency with Microsoft 365 (Excel, Outlook, Word, Teams, and SharePoint), Adobe Acrobat, Paychex, CRM software, and other business applications.
• Excellent organizational, communication, and time management skills.
• Exceptional attention to detail with the ability to prioritize multiple responsibilities and work independently.

You'll thrive in this role if you:

• Take pride in producing accurate, high-quality work.
• Enjoy staying organized and following tasks through to completion.
• Consistently maintain accurate financial records and meet deadlines.
• Keep documentation organized and compliance requirements on track.
• Look for ways to improve processes and help the business operate more efficiently.
• Value being part of a collaborative small-business team where your work is visible and makes a meaningful impact.

Benefits

• Flexible part-time schedule
• Competitive compensation based on experience and qualifications
• Paid time off (PTO)
• Paid holidays
• Monthly health insurance stipend
• Retirement plan & employer match

How To Apply:

This position starts part-time with a flexible schedule and offers the opportunity to become a trusted, long-term member of a small company where integrity, teamwork, and excellence are valued every day. If you are interested in joining our team, we’d love to hear from you. Please email your resume and a brief cover letter to lmacnaughton@jetsubsurfacepumps.com. Applications will be reviewed as they are received, and qualified candidates will be contacted regarding the next steps in the hiring process.

Pay: $23.00 - $28.00 per hour

Benefits:

• Flexible schedule
• Health insurance
• Paid time off
• Retirement plan

Work Location: In person

Salary : $23 - $28