Flight Coordinator

Location:

Teterboro, NJ, US, 07608

Flexible Work Arrangement: Onsite

Job Category: Flight Services

Career Level: Professional

Requisition Id: 5039

Since 1967, Jet Aviation has been crafting flight in its smoothest form. From one hangar in Basel, Switzerland, to over 4,500 employees, and some 50 locations worldwide. Aircraft Management, Aircraft Sales, Charter, Completions, Government Services, FBO, Fixed and Rotary Wing Maintenance, and Staffing. Behind every seamless Jet Aviation experience, is a team of dedicated professionals perfecting the art of flight. The artisans of aviation. The craft that brings our customers’ journey to life. In the hangar, on the ground, and behind the scenes. Enabling global flight, with passion.

Position Summary

Jet Aviation is seeking a highly organized and detail-oriented Flight Coordinator to join our team in Teterboro, New Jersey or Scottsdale, AZ. As a Flight Coordinator, you will play a critical role in the safe and efficient operation of our corporate flight services. You will be responsible for authorizing, regulating, and controlling flights to ensure compliance with both government and company regulations. This on-site position will require real time monitoring and decision making to expedite and secure the safety of flight operations.

Key duties include flight following, coordinating with pilots, ensuring compliance with all safety standards, and maintaining constant communication with relevant aviation authorities. The ideal candidate will thrive in a fast pace, high-stakes environment, possess excellent communication skills, and have a strong understanding of aviation operations and safety protocols.

Aviation operates on a dynamic schedule, things can change fast, and our success depends on team members who can adapt with confidence. We are looking for team members who thrive in a dynamic, around-the-clock operation where schedules may flex to support the evolving needs of our customers, crew and overall operation.

We operate 24 hours day, 7 days a week. Our team is seeking a team member who can work an in-office, set schedule, that includes one weekend day each week, with the ability to assist as needed, including nights, weekends, and holidays. As part of supporting a 24/7 operation, occasional overtime should be anticipated to assist with team coverage, operational demands and irregularities.

Training is approximately 4-8 weeks, depending on the individual, totaling 6-9 months of targeted role day-training. After training, the targeted shift is 3:30pm – 2.30am, though final shift assignments may vary depending on operational needs at the time of initial training completion.

TEB: The baseline range for this non-exempt position, will be $31.25 - $40.87 hourly, equivalent to $65,000 - $85,000 annually, and is based on your regional location.

SDL: The baseline range for this non-exempt position, will be $26.44 - $33.65 hourly, equivalent to $55,000 - $70,000 annually, and is based on your regional location.

Minimum Requirements

Licenses & Experience:

• You hold an FAA Aircraft Dispatch License or Private Pilot License
• You have at least 3 years of hands-on experience in the aviation industry as a flight dispatcher or flight controller, with a customer centric approach
  
  

Education & Skills:

• You have a high school diploma or equivalent; a college degree is preferred.
• You’re proficient in MS office, including word, excel, and outlook, and you have experience collaborating with teams utilizing these tools.
  
  

Main Responsibilities

• Ensure compliance with all flight regulations and company policies while managing and controlling corporate flights.
• Analyze meteorological data and flight information to determine safe and efficient flight routes.
• Monitor and communicate flight movements in real-time, ensuring accurate reporting and coordination with relevant teams.
• Review flight schedules and anticipate potential disruptions, including checking NOTAMS and communicating critical information to flight crews.
• Coordinate necessary documentation and requirements for international flights, including customs, visas, and regulatory compliance.
• Collaborate with maintenance, scheduling, and operations teams to ensure all flights are executed safely and smoothly.
• Provide high-level support for flight crew requests, including last-minute changes, ground handling, and emergency situations.
  
  

Desired Characteristics

• A combination of 4 years of education and training may be substituted for formal experience.
• May be required to be 18 or older
• Excellent oral and written communication skills
• Must present a team effort approach, attention to detail and strong organizational skills
• Must be proactive, efficient, customer focused and able to work under pressure with tight deadlines
• Strong customer centricity
• Strong project management experience
• Has a pleasant, friendly, and helpful manner to deliver the best experience to customers and colleagues
• Quality driven with a passion for excellence to represent Jet Aviation as a Brand Ambassador
• Demonstration and commitment to Jet Aviation values (Trust, Honesty, Alignment, Transparency)
  
  

Additional Details

We offer a comprehensive benefits and total rewards package designed to support your well-being and career growth. Our packages include competitive salaries, performance based annual bonuses, health and wellness programs, retirement plans, and paid time off, along with opportunities for professional development. We value our employees and strive to create an environment where you can thrive both personally and professionally.

At Jet Aviation eligible employees can enjoy a comprehensive package that fuels your passions both inside and outside of work. Your health and well-being matter to us. That’s why we offer a competitive benefit package that includes health, dental & vision insurance, matching 401(k), health savings and flexible spending accounts, short-term and long-term disability, life insurance, employee assistance programs, health and wellness awards, generous paid time off, tuition reimbursement, employee discounts and more.

Equal Opportunity Employer / Individuals with Disabilities / Protected Veterans

Nearest Major Market: New York City