Payroll and Benefits Coordinator

Position Overview

The Payroll and Benefits Coordinator is responsible for the accurate and timely administration of payroll and employee benefits. This role ensures compliance with all applicable federal, state, and local regulations, while delivering exceptional service to employees. The ideal candidate will be detail-oriented, organized, and capable of handling confidential information with integrity and discretion.

Key Responsibilities

Payroll Administration

• Process biweekly payroll for all employees, ensuring accuracy of earnings, deductions, and taxes.
• Maintain payroll records, employee data, timekeeping systems, and HRIS system.
• Reconcile payroll reports (including Journal Entries) and resolve discrepancies in a timely manner.
• Prepare and distribute payroll-related reports to Finance and HR leadership.
• Stay up to date on changes to tax laws, wage and hour regulations, and payroll best practices.

Benefits Administration

• Support the administration of the employee benefits programs, including health, dental, vision, disability, life insurance, and retirement plans.
• Support the execution of open enrollment and ensure timely processing of benefit elections and changes.
• Serve as a contact for employees regarding benefits questions, claims, and eligibility.
• Liaise with benefit vendors and brokers to resolve issues and maintain accurate plan data. Ensure compliance with COBRA, ACA, FMLA, and other benefits-related regulations.

Compliance and Reporting

• Maintain compliance with federal, state, and local payroll and benefits laws.
• Prepare and file required reports (e.g., W-2s, 1095-Cs, quarterly tax filings).
• Assist with internal and external audits related to payroll and benefits.

General HR Support

• Support HR team with onboarding, offboarding, and HRIS data management.
• Participate in process improvement initiatives to enhance payroll and benefits efficiency.
• Provide exceptional service and confidentiality in handling sensitive employee information.

Qualifications

Education and Experience

• Associate’s or Bachelor’s degree in Human Resources, Accounting, Business Administration, or related field preferred.
• 2–4 years of experience in payroll and/or benefits administration required.
• Experience with HRIS and payroll systems (e.g., ADP, Paychex, Paycom, UKG, etc.) preferred.

Skills and Competencies

• Strong knowledge of payroll processes, tax regulations, and benefits administration.
• High attention to detail and accuracy in data entry and recordkeeping.
• Excellent organizational and time management skills.
• Strong communication and customer service abilities.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).

Salary Range: $75,000 - $85,000 per year dependent on experience and qualifications

Benefits Information: Health, Dental, Vision, and 401(K) offered