What are the responsibilities and job description for the Receptionist/Administrative Assistant position at Jersey Eye Associates LLC?
Overview
We are seeking a dynamic and detail-oriented Receptionist/Administrative Assistant to join our team! In this vital role, you will be the first point of contact for visitors and callers, ensuring a warm and professional experience. You will manage a variety of administrative tasks that keep our office running smoothly, from handling multi-line phone systems to managing schedules and maintaining organized records. This position offers an exciting opportunity to showcase your organizational skills, customer service expertise, and office management capabilities in a fast-paced environment. If you thrive on multitasking, excel at communication, and are eager to contribute to a collaborative team, this role is perfect for you!
Responsibilities
- Greet visitors and clients with professionalism and courtesy, providing excellent customer service at all times
- Answer and direct incoming calls using multi-line phone systems with proper phone etiquette
- Manage front desk operations, including scheduling appointments and maintaining visitor logs
- Handle data entry, filing, and document proofreading to ensure accuracy and organization
- Utilize Microsoft Office Suite and Google Workspace to prepare reports, correspondence, and presentations
- Support office management tasks such as calendar management, supply ordering, and basic bookkeeping using QuickBooks or similar software
- Assist with clerical duties including photocopying, faxing, mailing, and maintaining organized files
- Provide support with personal assistance tasks or medical/dental receptionist duties as needed
- Maintain a clean and welcoming reception area while managing multiple priorities efficiently
Experience
- Prior office experience or administrative support experience is highly preferred
- Demonstrated proficiency in computer literacy including Microsoft Office (Word, Excel, Outlook) and Google Workspace tools
- Strong organizational skills with the ability to prioritize tasks effectively in a busy environment
- Excellent communication skills with a professional phone manner; bilingual abilities are a plus
- Experience with office management software such as QuickBooks or similar bookkeeping tools is advantageous
- Familiarity with multi-line phone systems and front desk operations is essential
- Previous clerical experience including data entry, proofreading, filing, and calendar management is desirable
- Personal assistant or medical/dental receptionist experience can be beneficial but not required
Join us in creating a welcoming atmosphere while supporting our team’s success! We value energetic individuals who are eager to contribute their skills in customer service, organization, and office administration. This paid position offers an engaging environment where your talents will truly make an impact!
Job Type: Part-time
Pay: $18.00 - $20.00 per hour
Benefits:
- Employee discount
Work Location: In person
Salary : $18 - $20