Part-Time HCVP Interim Recertification Specialist

Part-Time HCVP Interim Recertification Specialist

Department: Housing Choice Voucher Program (HCVP)
Position Type: Part-Time
Reports To: HCVP Director, Deputy Director, or Designated Supervisor
Work Location: Jersey City Housing Authority

Position Summary

The Part-Time HCVP Interim Recertification Specialist is responsible for processing interim recertifications for Housing Choice Voucher Program participants in accordance with U.S. Department of Housing and Urban Development (HUD) regulations, the applicable PHA Administrative Plan, and established agency procedures.

The position will review participant-reported changes in income, household composition, and other circumstances affecting rent and subsidy calculations. The employee will ensure that interim recertifications are completed accurately, timely, and supported by appropriate documentation.

Essential Duties and Responsibilities

Ø  Review interim recertification requests submitted by HCVP participants.

Ø  Verify changes in household income, employment, benefits, household composition, and other applicable circumstances.

Ø  Obtain and review required documentation and income verifications in accordance with HUD requirements and agency procedures.

Ø  Process interim recertifications in the Yardi software system, including entering information, calculating adjusted tenant rent and housing assistance payments, and updating case records.

Ø  Prepare required notices and correspondence to participants and landlords regarding changes in rent and subsidy.

Ø  Maintain complete and accurate electronic and paper participant files.

Ø  Identify missing documentation, discrepancies, and cases requiring additional review or supervisory guidance.

Ø  Ensure that all actions are consistent with HUD regulations, the applicable PHA Administrative Plan, and agency policies.

Ø  Meet established processing deadlines and productivity expectations.

Ø  Maintain confidentiality of participant information and comply with applicable privacy and recordkeeping requirements.

Ø  Perform other related HCVP duties as assigned.

Minimum Qualifications

Ø  High school diploma or equivalent required.

Ø  Experience processing HCVP/Section 8 interim recertifications, annual recertifications, or other affordable housing eligibility determinations preferred.

Ø  Knowledge of HUD income verification requirements, rent calculations, and Housing Choice Voucher Program procedures.

Ø  Experience using Yardi or comparable housing management software preferred.

Ø  Ability to review financial documentation, perform calculations, and maintain accurate participant records.

Ø  Strong organizational, written communication, and time-management skills.

Ø  Ability to work independently and meet established deadlines.

Work Schedule

This is a part-time position with hours established by the agency based on workload and operational needs. The employee may be assigned a specific number of hours per week and/or a defined caseload of interim recertifications to be completed within established timeframes.

Performance Expectations

Ø  The employee will be evaluated based on:

Ø  Timely completion of assigned interim recertifications.

Ø  Accuracy of income calculations, rent determinations, and system entries.

Ø  Completeness of participant files and supporting documentation.

Ø  Compliance with HUD regulations and the applicable PHA Administrative Plan.

Ø  Responsiveness to supervisory feedback and correction of identified errors.

Ø  Supervision and Quality Control

Completed interim recertifications will be subject to supervisory review and quality control by designated HCVP management staff. The employee is expected to correct identified deficiencies promptly and maintain documentation supporting all eligibility and rent determinations.

Employment Classification

Part-time position. Compensation and work schedule will be established by the JCHA  in accordance with applicable personnel policies and budgetary approvals.