Accounting Staff

Position Summary:

The Accounting Staff plays a vital role in supporting the finance team by maintaining accurate and timely financial records. This position handles accounts receivable (A/R), accounts payable (A/P), bill entry, credit card transaction processing, and assists with account reconciliations. The ideal candidate is detail-oriented, organized, and capable of thriving in a fast-paced environment.

Key Responsibilities:

Accounts Receivable (A/R):

• Follow up with customers on outstanding balances.
• Maintain accurate customer records and aging reports.

Accounts Payable (A/P):

• Review and process vendor invoices, ensuring proper coding and approval.
• Maintain vendor records and ensure W-9s are on file.
• Assist with month-end A/P accruals as needed.

Bill Entry & Expense Tracking:

• Enter bills into the accounting system with proper GL coding and departmental tracking.
• Ensure accuracy in data entry and timeliness of recording.

Bank & Account Reconciliations:

• Assist in reconciling bank, credit card, and other general ledger accounts monthly.
• Investigate and resolve discrepancies in a timely manner.

Credit Card Reconciliations:

• Collect and enter employee credit card transactions and receipts on regular basis.
• Ensure transactions are categorized and reconciled to statements monthly.
• Follow up with cardholders for missing documentation or clarification.
• Assist with enforcing company credit card policies and limits.

Any other duties as assigned.

Required Qualifications:

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred.
• 5-8 years of accounting or bookkeeping experience.
• Knowledge of GAAP and internal control principles.
• Proficiency in accounting software (Karmak, QuickBooks).
• Familiarity with Microsoft Excel.
• Strong attention to detail and ability to meet deadlines.
• Excellent organizational and communication skills.

Job Type: Full-time

Pay: $25.00 - $27.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $25 - $27