Office Administrative Assistant

Job Title: Administrative Assistant to the CFO

Reports To: Chief Financial Officer (CFO)
Location: Phelan, CA
Job Type: Full-Time

Position Overview:

We are seeking a highly organized and proactive Administrative Assistant to support the CFO of our growing construction company. The ideal candidate will play a key role in maintaining financial operations and office efficiency, ensuring smooth communication, and handling sensitive information with discretion. This role requires a detail-oriented professional with strong organizational skills and a solid understanding of business and financial procedures.

Key Responsibilities:

Administrative Support:

• Manage and maintain the CFO’s calendar, appointments, and travel arrangements
• Prepare and edit correspondence, communications, presentations, and other documents
• Organize meetings, including preparing agendas, taking minutes, and following up on action items
• File and retrieve corporate documents, records, and reports

Financial & Project Support:

• Assist with preparing financial reports, spreadsheets, and basic analysis as needed
• Help process invoices, purchase orders, expense reports, and credit card reconciliations
• Support coordination of budget planning and financial tracking
• Liaise with accounting/bookkeeping, vendors, banks, and other external contacts

Office & Documentation:

• Maintain document management systems for financial and administrative records
• Support compliance and audit documentation as needed
• Help manage vendor contracts and insurance certificates
• Order office supplies and assist with general office administration tasks

Qualifications:

• Associate’s or Bachelor’s degree preferred but not required, especially in Business Administration, Finance, or related field
• 2 years of administrative experience; prior experience supporting executives or working in the construction industry is a plus
• Proficient with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and cloud-based systems (e.g., Google Drive, QuickBooks, or other accounting software)
• Strong organizational, communication, and interpersonal skills
• Ability to handle confidential information with integrity
• Attention to detail and ability to work independently in a fast-paced environment

Work Environment & Culture:

This position is in a small but fast-paced construction office. We value teamwork, accountability, and a can-do attitude. Our team works closely together to support ongoing projects, financial integrity, and business growth.

Job Type: Full-time

Pay: From $22.85 per hour

Benefits:

• 401(k)
• Health insurance
• Retirement plan

Work Location: In person

Salary : $23