Office Administrator

Position Title: Office Administrator with Bookkeeping

Schedule - This is a fulltime position the hours that are required is Tues - Saturday 10am - 6pm

Position Summary:
We are seeking a highly organized and detail-oriented Office Administrator with bookkeeping experience to oversee daily office operations while managing basic accounting and financial records. The ideal candidate is dependable, with Quickbooks Online experience, and capable of handling multiple administrative tasks in a fast-paced environment.

Key Responsibilities:

Office Administration

• Manage daily office operations and administrative procedures.
• Answer and direct phone calls, emails, and visitors professionally.
• Maintain office filing systems, records, and documentation.
• Order office supplies and manage vendor relationships.
• Schedule meetings, appointments, and coordinate calendars.
• Prepare reports, correspondence, and presentations as needed.
• Support management with various administrative projects.

Bookkeeping

• Process accounts payable
• Prepare and issue invoices and follow up on outstanding payments.
• Reconcile bank and credit card statements.
• Assist with payroll processing and employee expense reimbursements.
• Prepare financial reports for management.
• Maintain accurate financial records.
• Assist accountants with month-end and year-end closing activities.

Qualifications:

• High school diploma Accounting, or related field preferred.
• 2 years of office administration and bookkeeping experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Experience with accounting software such as QuickBooks, Sage, or Xero.
• Strong organizational, communication, and multitasking skills.
• Excellent attention to detail and accuracy.
• Ability to maintain confidentiality and handle sensitive financial information.

Preferred Skills:

• Knowledge of payroll processing.
• Experience with budgeting and financial reporting.
• Strong problem-solving and time management abilities.
• Customer service experience.

Work Environment:
This position typically works in a professional office setting during standard business hours. Occasional overtime may be required during month-end or year-end financial reporting periods.