HOUSE COORDINATOR

Position Description

DATE: November 17, 2020

Position Title: House Coordinator

Department: Assisted Living

Reports To: Administrator

Position Information: Part Time 25.0 hours per week

Position Summary: (Overall purpose of this position)

Supports the team in providing a high quality of life to residents by delivering direct and supportive services including food service coordination, life enrichment support, resident care and other duties as assigned. Ensures, in partnership with the Administrator, a dining experience that promotes resident autonomy and choice. Supports Care Partners in preparing resident-selected meals in the house kitchen; menu planning; and ensuring that food safety and infection control procedures are followed.

Essential duties and responsibilities which must be performed in order to carry out the position purpose summarized above:

• Administrative Duties:
• Assist in the new resident welcoming process by copying and distributing lease documents, updating the electronic charting system, resident rosters, creating name plates, “emergency info” sheets, creating hard charts, etc.

• Gather from residents and share with team resident preferences by interview, observation and collaboration with staff. Communicate known staff concerns/needs to Administrator.

• Audit charts for yearly physicals; send follow-up letters to residents or POA for missing physicals, communicate with physician if in-house. Update status and other demographic information as transfers, discharges, leave of absences occur. Print updated face sheets for hard charts. Schedule resident medical appointments in coordination with family members.
• Coordinate the flow of all information, correspondence, meeting notices to ensure all staff, residents and family members are informed as needed.
• File in medical charts, thin overflow from medical charts, prepare charts for discharge record order.
• Submit and follow-through on resident maintenance requests.
• Support the administrative team to provide adequate coverage for the organization as needed including weekly lunch/break coverage at the reception desk.
• Nutrition, Meal Planning and Food Service Coordination:
• Ensure that ServSafe® and/or Ohio Person in Charge food safety standards are met in the house kitchens and verifies daily that all kitchen sanitation and food and equipment temperature logs are complete.
• Assist with weekly menu choices based on resident preferences.
• Order meals and coordinate delivery of specials provided by culinary services.
• Create daily workflow sheets for staff to guide food preparation. Assist with or participate in meals.

Life Enrichment/Resident Care:

• Support residents and Care Partners in choosing and coordinating meaningful life enrichment opportunities. Assist in meeting needs and/or participating in activities as needed.
• Perform Care Partner duties as needed.

Other duties and responsibilities:

• Adhere to Resident rights and policies at all times.
• Observe all facility safety policies and procedures.
• Accept assigned duties in a cooperative manner.
• Assist all staff as assigned. Function as an active member of the team, supporting fellow team members in the department, and work effectively with other individuals and teams.
• Assume accountability for information contained in the Staff Handbook.
• Plan work in an efficient manner and demonstrate dependability.
• Understand and comply with the Corporate Compliance Program.
• Participate in committee and events on and off the campus.
• Know, understand and exemplify the mission and values of Jennings; Respect, Compassion, Community, Discovery of Potential and Celebration of Life.
• Perform all other related duties as directed by the Administrator.
  

Qualifications:

• High School Diploma or GED
• State of Ohio – Approved Level 1 Food Safety certification prior to or upon hire.
• Prior training or experience in secretarial support and medical records in a health care facility.
• Prior food service training and/or experience.
• Knowledge of computer technology and databases and ability to learn quickly.
• Organization skills, creative thinker, attention to neatness and details.
• Ability to communicate and work independently.
• Understands and communicates job-related information and directions in English.
• Understanding of and experience in successfully engaging persons with dementia.

Essential Physical Demands and Working Environment:

• Ability to see, communicate, hear and utilize electronic communication devices.
• Office and physical work environment. Required to lift, bend, push, pull, stand, stoop, crawl, climb, crouch and kneel. Must work indoors and outdoors and in all weather conditions.