Project Coordinator for Design Studio (Remote, Part-Time, Contract)

We're a small, established food packaging and branding design studio looking for a reliable, detail-oriented Project Coordinator to help keep projects moving smoothly. This is a long-term remote contract position averaging approximately 20 hours per week, though hours may vary depending on workload.

The hours are flexible, though because this role is communication-driven, we are looking for someone who is consistently available throughout the Pacific Time Zone business day to respond to messages, coordinate next steps, attend occasional Zoom meetings, and keep projects moving forward.

We're looking for someone who:

• Is exceptionally organized and detail-oriented
• Takes ownership of their work
• Follows through on responsibilities
• Takes initiative and communicates timely and proactively
• Makes sure nothing falls through the cracks
• Is comfortable working independently in a fast-paced environment
• Genuinely cares about providing an excellent client experience
• Enjoys creating order and solving problems
• Cares about producing high-quality work
• Is interested in a long-term working relationship
• Has 2 years of relevant Project Coordinator or similar experience (such as Administrative/Executive/Virtual assistant)

This role is about making sure:

• Projects stay organized and on track
• Clients and team receive timely communication
• Projects move forward quickly and efficiently without sacrificing quality
• Ensuring the work is complete and error-free
• Our team has everything they need to do their best work

What you'll do:

• Coordinate multiple design projects simultaneously
• Communicate with clients via email
• Schedule and attend Zoom meetings
• Keep projects organized
• Coordinate day-to-day internal tasks and deadlines
• Follow up with clients when information or approvals are needed
• Organize project files and documentation
• Ensure projects stay on schedule
• Communicate with our team through Asana, Slack, calls, and text
• Help identify and solve potential issues before they become problems
• Quality control in reviewing work before it goes to the client to ensure it is complete and error-free

Experience working in a creative agency, design studio, marketing firm, or other similar business is a plus.

If this sounds like the kind of work you’d genuinely enjoy and you're looking for a long-term opportunity where your contributions will play an important role, we'd love to hear from you.