Assistant Venue Sales Manager

Jeffrey A. Miller Hospitality Group (JAM) is looking for a full-time Assistant Venue Sales Manager and Event Designer to oversee property operations and manage events at Tyler Arboretum (Media, PA). This is a dynamic role that combines sales, client relationship management, and event design. You will work closely with the Venue Sales Manager to drive sales, nurture client relationships, and ensure seamless event execution. Additionally, you will manage a portfolio of events, guiding clients through the planning process and executing their vision with precision.

JAM Hospitality provides innovative cuisine and extraordinary hospitality for over 700 unforgettable weddings every year at our 15 beautiful venues in the tri-state area. We pride ourselves on our commitment to excellence, attention to detail, and fostering strong relationships with our clients. Please view our short video on why JAM is a great place to work! https://vimeo.com/1012489292

Assistant Venue Manager Responsibilities

• Support sales efforts by following up with prospective clients, handling administrative tasks, and facilitating client introductions to Event Designers.
• Serve as the primary contact for scheduling and addressing client inquiries, both potential and existing.
• Mentor and train new Event Designers, Assistant Event Coordinators, and site personnel.
• Coordinate venue openings, including managing liquor deliveries, personal drop-offs, and other client-specific needs.
• Maintain and organize venue décor, conduct weekly inventory checks, and manage décor supplies.
• Assist with group tastings, open houses, and venue tours.
• Oversee the scheduling of Site Supervisors and Assistant Planners for upcoming events.

Event Designer Responsibilities

• Lead the design and planning for approximately 20 events per year at Tyler Arboretum.
• Serve as the primary contact for clients throughout the planning process, ensuring their vision is brought to life.
• Plan and conduct walk-throughs and floor plan reviews, updating event paperwork as necessary.
• Collaborate with vendors, family members, and key stakeholders to ensure flawless event execution.
• Be on-site for the majority of event days (typically 7-9 hours) to oversee the event and address any issues that arise.
• Adhere to the guidelines outlined in the Event Designer Planners Manual.

Qualifications:

• Bachelors degree or equivalent experience.
• Proficiency in Microsoft Office.
• Exceptional interpersonal and customer service skills, both verbal and written.
• Strong organizational skills with a keen eye for detail.
• Ability to excel in a fast-paced, deadline-driven environment with shifting priorities.
• Valid driver's license and reliable transportation required.
• This role involves a combination of indoor office work and outdoor activities for tours and events.
• Work hours range from 35-60 hours per week, depending on the season and business needs.
• Flexibility is required, with on-site presence needed for all major events.
• Ability to stand, sit, and walk for extended periods and occasionally lift up to 20 pounds.

Pay & Benefits

• Annual Salary: $45,000 - $55,000.
• Dental, vision, and health insurance.
• Paid time off and holidays.
• Bonus pay and tips.

Equal Opportunity Employer

Salary : $45,000 - $55,000