Accounting Specialist

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**JEFFERSON TRANSIT AUTHORITY**

**Position Description**

• POSITION TITLE:** Accounting Specialist
• SUPERVISOR:** Finance and Human Resource Manager
• SCOPE OF RESPONSIBILITY**: The Accounting Specialist supports the agency's financial functions under the supervision of the Finance Manager. Core responsibilities include managing accounts payable and receivable, assisting with payroll processes, and performing other related financial tasks. This position requires excellent organizational skills, attention to detail, and the ability to work independently within a framework of established policies and procedures. Professionalism and high standards of integrity and public representation are expected in all tasks. In addition to financial responsibilities, this role may involve cash handling, benefits administration, correspondence, and maintaining accurate financial records.
  
  

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**ESSENTIAL FUNCTIONS**

Accounts Payable And Accounts Receivable

• Process and record accounts payable transactions, including warrant preparation, vendor account management, and communication with vendors.
• Process and record accounts receivable transactions, including invoice preparation, customer account maintenance, and communication with customers.
  
  

Cash Handling And Financial Management

• Prepare and process bank deposits (physical cash and electronic deposits,) including the receipting of agency revenues and reporting deposit information to the Treasurer's office.
• Reconcile accounts, including general ledger and cash accounts, ensuring accuracy and completeness.
• Assist in preparing financial statements, completing month-end close processes, and supporting budget preparation efforts.
  
  

Payroll Assistance

• Support payroll processing, including timesheet reviews, wage adjustments, and leave tracking.
• Administer employee benefits activities and maintain related payroll deductions.
• Prepare provider payment requests and applicable worksheets as needed.
• Prepare and file IRS reports, including W-9s and other required tax documentation.
  
  

Compliance And Reporting

• Assist in the preparation of the annual financial report and support external audit processes.
• Support grant applications, billing, and compliance reporting.
  
  

Asset Management And Process Improvement

Help manage fixed assets, maintain databases, and perform annual inventory checks and disposal of asset & non-asset items

Contribute to the implementation of accounting system changes and updates to processes and policies.

Responsible for office inventory manag