Admissions Operations Specialist

Reposting "Admissions Operations Specialist"

Salary: $33,625 to $50,777 based on ACCS Board of Trustees Salary Schedule E4 05 and experience

Engage in the assimilation of admission data, distribution of printed materials, processing of applications, and maintenance of records and the preparation of related reports.

1. Assist the Admissions Operations Coordinator in the assimilation of admissions data, process admission applications, maintenance of records and the preparation of related reports using Banner, Salesforce, Argos, and other software applications.
2. Assist with the training of work-study students and part-time personnel, monitor their work performance for accuracy & completeness to ensure compliance with established departmental standards.
3. Correspond with applicants, college faculty & staff, and personnel from other colleges concerning admission applications and procedures.
4. Prepare admission applications for processing and loading into the Student Information System.
5. Process incoming transcripts, test scores and related forms required for admission.
6. Advise applicants concerning their application status, determine classifications of students.
7. Work with the Financial Aid Office to add colleges to student records per NSLDS. Search student records for transcripts that need evaluating.
8. Prepare and assist in the maintenance of Admissions folders for prospective and currently enrolled students.
9. Perform administrative duties for the Admissions Operations Coordinator and Director of Articulation and Registrar.
10. Request necessary documents be forwarded to the College and process these documents (measles verification forms, transcripts, etc.) in a timely manner.
11. Coordinate with faculty and staff regarding the review & maintenance of student records.
12. Process and open incoming mail and direct to the appropriate area.
13. Correspond with the International Student Advisor concerning residency status of international students and request appropriate documents to be forwarded to the Admissions Office.
14. Perform other related duties incidental to the work described herein.

Education: High School diploma or GED required

Experience: A minimum of one year of full-time related work experience preferred

• Basic English-language writing skills sufficient to complete forms, reports, correspondence, and related paperwork
• Basic mathematical skills necessary to verify registration data, prepare requisitions, expense statements, and related tasks
• Basic English-language oral communication skills necessary to respond to verbal as well as written inquiries
• Ability to learn and perform all essential job functions accurately with minimal direct supervision
• Sufficient manual dexterity and basic computer skills, such as word processing, necessary to load registration data, access student information in computerized files, and load other data specific to the unit
• Proficient at staying current or up to date in area of responsibility
• Knowledge of the College's mission, purpose, and goals
• Ability to type with speed and accuracy

Applicants must meet the minimum qualifications required and must submit a complete application packet through the online application system in order to be considered for a position. Applicants who fail to submit all required information may be disqualified. Only applications received during the period of this announcement will be considered. All application materials must be submitted through the online system. Paper documents will not be accepted by Human Resources. Please have ALL documents available for uploading at the time of application completion.

A complete application packet consists of the following:

• A completed Jefferson State Community College online application specific to this position
• Current resume
• Transcripts (unofficial copies will be accepted before the deadline but official transcripts must be on file prior to extension of an employment agreement to the successful candidate). Transcripts must include conferred or awarded date.
• Work experience verification* in writing from your current and/or previous employer(s) confirming the required level of experience as stated in the “Qualifications” section. Verification should include dates of employment, whether full time or part time, and position title(s). Upon request from the applicant, work experience verification from current employer only may be delayed until an official offer of employment. Request must be made in the form of a statement on a separate document. If applicant delays verification from current employer and it does not cover required level of experience as stated in the “Qualifications” section, verification from previous employer(s) is required. (For clarification, please contact Human Resources.)

• 
  A work experience verification form can be found at Human Resources - Jefferson State Community College. Verification is the responsibility of the applicant. Verification must be completed by the employer and returned to the applicant for uploading with the online application. Do not return the paper form to Human Resources.

Incomplete application packets will eliminate the possibility of an interview. It is the sole responsibility of the applicant to ensure his or her application packet is complete. Once submitted, all applications become the property of Jeff State. Requests for copies of application materials, including transcripts, will be denied by the College.

The College reserves the right to fill the position within one year of the stated anticipated starting date or not to fill the position due to budgetary or operational considerations. Further, the College reserves the right to fill more than one position in the same job classification should another vacancy occur during the search process.

If you are applying for one or more positions, you must submit a separate application packet for each position.

In accordance with Alabama Community College System policy and guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon receipt of a clearance notification from the criminal background check.

Jefferson State Community College is an active participant in the Employment Eligibility Verification Program (E-verify). E-verify electronically confirms an employee's eligibility to work in the United States as required by the Department of Homeland Security.

All male applicants between the ages of 18-26 must provide proof of Selective Service Registration.

Jefferson State Community College is an Equal Opportunity Employer. It is the official policy of the Alabama Community College System, that no person shall, on the grounds of race, color, disability, gender, religion, creed, national origin, or age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment.

Jefferson State Community College will make reasonable accommodations for qualified disabled applicants or employees. If you have a disability and require accommodations, please notify us. Applicants must adhere to the College's prescribed interview schedule and must travel at their own expense. The College reserves the right to withdraw this job announcement at any time prior to the awarding.

APPLICATIONS FOR THIS POSITION MUST BE FILED ONLINE AT:

Available Positions - Jefferson State Community College