What are the responsibilities and job description for the Accounts Payable Specialist position at Jefferson Independent School District?
REQUIRED KNOWLEDGE/SKILLS:
- Ability to multitask even under high pressure situations
- Ability to maintain professional composure at all times
- Possess strong organizational skills
- Ability to abide by confidentiality laws/procedures
- Ability to complete work in a timely manner to meet deadlines
- Proficient in computer use, printer use, using a photocopier, faxing, and in basic bookkeeping tasks.
DUTIES/RESPONSIBILITIES:
- Receive and process for timely payment all accounts payable invoices, requisitions, purchase orders, receipts and vendor information. Verify invoices and purchase orders to ensure completeness and accuracy prior to payment
- Detect and resolve problems with incorrect orders, invoices and shipments as needed
- Input data into accounting system
- Prepare correspondence, forms, manuals, reports and payment authorizations following district standards and requirements
- Compile, maintain and file all reports, records, and other documents as required
- Maintain vendor files and set up new accounts and make changes as necessary
- Receive incoming calls, answer questions and direct calls to the proper party
- Other duties as assigned