Administrative Assistant

Jefferson Health is looking for a dependable, organized, and people-focused Administrative Assistant to help keep daily operations running smoothly. This role is ideal for someone who enjoys helping others, staying organized, and being the person a team can count on.

The Administrative Assistant will provide day-to-day administrative support to the department, staff, and patients when needed. You’ll manage schedules, coordinate meetings, handle communications, maintain records, and help make sure important details don’t fall through the cracks.

What You’ll Do

• Provide friendly and professional administrative support to physicians, leaders, staff, and patients.
• Manage calendars, appointments, meetings, and schedules.
• Answer phone calls, respond to emails, and direct questions to the appropriate person.
• Prepare documents, reports, correspondence, and other administrative materials.
• Maintain accurate records and organize files while respecting patient and organizational confidentiality.
• Coordinate meetings, agendas, supplies, and other department needs.
• Assist with data entry, tracking information, and completing routine administrative tasks.
• Communicate with different departments and help follow up on outstanding items.
• Welcome and assist patients, visitors, and colleagues with professionalism and compassion.
• Help identify ways to make administrative processes more efficient and organized.
• Take on additional responsibilities as needed to support the team.

What We’re Looking For

We’re looking for someone who is organized, approachable, and comfortable working in a busy healthcare environment. You don’t need to have every answer on day one, but you should be willing to learn, ask questions, and take ownership of your work.

The ideal candidate will have:

• Previous administrative, clerical, or office experience; healthcare experience is a plus.
• Strong organizational and time-management skills.
• Clear and professional written and verbal communication.
• Comfort working with Microsoft Office or similar computer applications.
• Strong attention to detail and the ability to manage multiple priorities.
• A professional and respectful approach when working with patients, families, physicians, and coworkers.
• The ability to handle confidential information with discretion.
• A team-oriented attitude and a genuine willingness to help others.

Why This Role Matters

Administrative work in healthcare is about more than paperwork. The work you do helps physicians and staff stay focused, helps patients have a better experience, and keeps the department moving. We’re looking for someone who takes pride in being helpful, reliable, and thoughtful in the way they work.

If you’re someone who enjoys making a difference behind the scenes, staying one step ahead, and being part of a team that cares about people, we’d love to hear from you.

Jefferson Health is committed to creating an inclusive workplace where employees are respected, supported, and given the opportunity to grow.