Administrative Secretary

Overview
We are seeking a highly organized and proactive Administrative Secretary to join our dynamic team. This vital role offers the opportunity to support daily office operations, streamline administrative processes, and ensure a smooth workflow across departments. The ideal candidate will bring a positive attitude, exceptional organizational skills, and a passion for providing outstanding customer service. If you thrive in a fast-paced environment and excel at multitasking, this position is perfect for you! This paid role provides valuable experience in office management, clerical duties, and customer support within a professional setting.

Responsibilities

• Manage front desk operations by greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
• Handle all aspects of office management including filing, data entry, and maintaining organized records
• Utilize computer skills to prepare correspondence, reports, and presentations using Microsoft Office Suite and Google Workspace tools
• Assist with bookkeeping tasks such as invoicing and QuickBooks data entry to support financial accuracy
• Coordinate calendar management and schedule appointments for staff members or executives
• Provide exceptional customer service by addressing inquiries promptly and efficiently, whether in person or via phone or email
• Proofread documents for accuracy and clarity before distribution
• Support personal assistant tasks such as travel arrangements, event planning, or other administrative duties as needed
• Maintain office supplies inventory and order replacements to ensure smooth daily operations
• Support specialized roles such as medical or dental receptionist duties when required

Qualifications

• Proven experience in office administration, clerical work, or related roles with strong organizational skills
• Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and basic computer literacy
• Experience with QuickBooks or bookkeeping is highly desirable
• Excellent phone etiquette with the ability to manage multi-line phone systems effectively
• Bilingual abilities are a plus to serve diverse client needs
• Strong typing skills and attention to detail for proofreading and data entry tasks
• Ability to handle multiple priorities efficiently through effective time management
• Previous experience in customer service or customer support roles preferred
• Knowledge of office management procedures including filing systems and calendar management
• Personal assistant or medical/dental receptionist experience is advantageous

Join us in creating a vibrant workplace where your organizational talents make a real difference! This role offers the chance to develop your administrative expertise while supporting our team’s success. We value energetic professionals committed to excellence in every task.

Pay: $24.12 - $26.89 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $24 - $27