Purchasing Specialist

To Apply:

Please complete the online application found at www.jeffcomo.org Resumes are accepted as supplemental information only and will not be used as a substitute for the application, you must complete the application in full.

JOB SUMMARY

Purchasing Specialist

Performs purchasing and procurement functions for the County including ordering supplies, managing bids, processing invoices, and coordinating with vendors to ensure fiscal efficiency and compliance.

ESSENTIAL JOB FUNCTIONS

• Procurement: Prepare purchase orders and ensure compliance with County purchasing policies and state procurement laws.
• Vendor Management: Communicate with vendors regarding quotes, delivery schedules, and contract compliance.
• Order Fulfillment: Process and track supply orders; receive goods and verify condition and accuracy of items.
• Contract Coordination: Assist with monitoring vendor contracts and ensuring renewals are processed on time.
• Inventory Management: Maintain supply inventory and manage restocking for all County departments.
• Invoice Processing: Review and code vendor invoices for payment in accordance with County finance procedures.
• Reporting: Compile purchasing and expenditure reports for department heads and auditors.
• Communication: Respond to department inquiries regarding purchasing procedures and order status.
• Bid Preparation: Assist with the preparation and posting of bid solicitations and request for proposals (RFPs).
• Mailroom Support: Assist with inter-office and outgoing mail processes as assigned.
• Continuous Improvement: Recommend process improvements to increase efficiency in procurement operations.
• Surplus Management: Keep records of surplus property and creates listing for public sales of surplus property.
• Cell Phone Management: Assists with management of county issued cell phones.

The individual in this role is expected to contribute to the team's efforts by completing other related tasks, as may be assigned.