HR & Payroll Specialist

FUNCTION:

The HR & Payroll Specialist is responsible for the accurate and timely processing of payroll and for supporting core HR functions across the organization. This role ensures compliance with payroll regulations, maintains employee records, and provides exceptional service to employees regarding payroll, timekeeping, and HR inquiries. The Specialist collaborates with HR colleagues to support onboarding, benefits coordination, and employee data management.

DUTIES & RESPONSIBILITIES:

Payroll Responsibilities:

• Process semi-monthly payroll for Jefferson Bank and its subsidiaries.
• Prepare and process special pay, including bonuses and adjustments.
• Administer electronic timekeeping and time off systems; maintain pay codes and time off programs.
• Audit timecards and time off records for accuracy and compliance.
• Reconcile payroll prior to transmission and validate reports.
• Maintain payroll records in accordance with retention policies.
• Process year-end reporting (e.g., W-2s, W-2c).
• Respond to employment verifications and salary confirmations.
• Monitor and process taxable fringe benefits and involuntary deductions.
• Serve as payroll liaison with Accounting for general ledger transactions.
• Coordinate submission of payroll data to 401(k) administrator and assist with compliance reviews.
• Support internal and external audits related to payroll.

HR Responsibilities:

• Provide first-line support for employee HR inquiries related to time off, benefits, and policies.
• Collaborate with HR team on onboarding and offboarding processes.
• Maintain and update employee data in HRIS, including time off policies and leave tracking.
• Assist in developing and implementing HR procedures related to timekeeping and leave.
• Coordinate with Benefits team to ensure accurate pay during leaves of absence.
• Complete and submit required HR-related surveys and censuses.
• Support annual workers’ compensation audit and other compliance activities.
• Participate in HR projects and initiatives as assigned.
• Serve as back-up to the HR Generalist.

MINIMUM QUALIFICATIONS:

Work Experience

• 3-5 years of payroll processing and time/attendance management preferred.
• Experience with HR Information Systems (HRIS); ADP Workforce Now (WFN) preferred.
• Exposure to general HR functions and employee support.

Supervisory Experience

• N/A

Education/Skills

• High school diploma or equivalent; HR or payroll certification a plus.
• Strong knowledge of federal, state, and local payroll regulations.
• Familiarity with HR best practices and employee service standards.
• Excellent organizational skills and attention to detail.
• Strong communication skills and ability to interact with and present to all levels of staff.
• High degree of professionalism and discretion.
• Payroll certification is a plus.

Equipment/Machines/Software

• Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint); Adobe experience preferred.
• Ability to operate standard office equipment.

Position Includes Driving 

• N/A

Competency Requirements

• Ability to maintain confidentiality and exercise sound judgment.
• Strong multitasking and prioritization skills.
• Self-motivated with the ability to work independently.
• Comfortable in a fast-paced environment.
• Energetic with the ability to multi-task.
• Positive attitude with the ability to work in a high-volume environment. 

Physical Requirements

• Must be able to hear and speak to communicate with employees and vendors 
• Must be able to lift, push and pull files up to 15 pounds
• Must be able to bend, stoop, and be mobile within office environment
• Must be able to sit for most of the day in front of a computer
• Must be able to see computer screen to read and type on the keyboard

This job description does not imply an employment contract, nor is it intended to include every duty and responsibility that employee is responsible.  Duties and tasks may be assigned by management team based on department and business needs.      

Jefferson Bank is an EEO employer and an Affirmative Action Employer, M/F/Disability/Protected Veteran Status.

Click The Link Below To Be Redirected To The Equal Employment Opportunity Commission’s Website To View The “Know Your Rights” Poster

https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf