Accounts Payable Specialist

JOB FUNCTION: 

Position is responsible for the primary accounts payable function for the Bank and subsidiaries.   Must ensure all payments are processed timely, accurately, and efficiently. In addition, the function will be responsible for maintaining specific accounting responsibilities including, maintaining several general ledger accounts and other records detailing financial transactions impacting the Banks financial statements.     

DUTIES & RESPONSIBILITIES:

• Review and prepare invoices for payment using various payment methods.
• Responsible for making accruals weekly or monthly for vendor invoices.
• Request new vendor set up from administrator, and subsequently review new vendor information for accuracy and completeness.
• Obtain proper approval on all invoices before processing payment.
• Review employee expense reports for accuracy before processing and payment.
• Process all lease payments on a timely basis and ensure all rental payments have been received by due date.
• Maintain organized Accounts Payable invoice files and miscellaneous folders on Accounting S drive.
• Perform research if the general ledger accounts payable account is out of balance.
• Assist with researching invoices and general ledger accounts as needed.
• Assist with quarterly shareholder payments for parent company.
• Request W-9 information from new vendors.
• Review all invoices for accurate sales tax calculations and accrue difference if necessary.
• Prepare receipts & allocations for various “expense advance” operating accounts.
• Process various accounting transactions as needed.
• Perform other office duties as assigned.

MINIMUM QUALIFICATIONS:

Work Experience

• Minimum of two years’ experience working in a professional office environment 
• Accounting experience is preferred
• Intermediate to advanced knowledge of Microsoft Office Suite
• Must be able to work in a quiet office environment

Preferred Experience (Optional)

• 6 months’ experience in an accounting or bookkeeping position

Supervisory Experience  

• N/A

Education/Skills

• High School Diploma or equivalent

Competency Requirements

• Proven organizational skills with ability to multi-task and follow assigned tasks through completion
• Ability to work independently with minimal supervision or with a team
• Must have excellent written and verbal communication skills
• Must have problem solving skills to proactively think of solutions
• Must be capable of managing high volumes of transactions accurately and efficiently
• Must be able to focus and perform repetitive tasks on a daily basis
• Must be able to handle working with confidential information
• Must be service and detail oriented

Physical Requirements

• Must be able to reach, bend, and lift files up to 15lbs
• Must be able to sit for most of the day in front of a computer
• Must be able to use a telephone
• Must be able to be mobile in an office environment to access file cabinets, office machines, and other equipment used
• Must be able to type on a keyboard and read a computer screen
• Must have good communication abilities, verbal or through accommodation, vision and hearing for reading computer screens and communicating through the telephone

Equipment/Machines/Software 

• Personal computer
• Ability to work with office equipment such as multi-lined telephones, copiers, scanners, and shredders

Position Includes Driving 

• N/A

This job description does not imply an employment contract, nor is it intended to include every duty and responsibility that the employee is responsible for.  Duties and tasks may be assigned by management team based on department and business needs.

Jefferson Bank is an EEO employer and an Affirmative Action Employer, M/F/Disability/Protected Veteran Status.

Click The Link Below To Be Redirected To The Equal Employment Opportunity Commission’s Website To View The “Know Your Rights” Poster

https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf