What are the responsibilities and job description for the Administrative Assistant position at Jefferson Apartment Group?
Jefferson Apartment Group is a full-service real estate firm specializing in multifamily and mixed-use real estate investments through our acquisition, development, construction and property management services. We are seeking an Administrative Assistant to join our team in McLean, VA..
The Administrative Assistant will provide corporate administrative support for the company’s Property Management team, Senior Management and Partners.
ESSENTIAL FUNCTIONS:
- Provide general administrative and clerical support including but not limited to mailing/shipping, scanning, faxing, copying, answering and routing phone calls accordingly.
- Maintain electronic and hard copy filing system, compliant with the company’s records retention policy.
- Coordinate activities for the teams supported, including scheduling travel and making reservations, maintaining appointment calendars by planning and scheduling meetings and conference calls.
- Manage communication of schedules; report preparation as needed; arrangement of meeting facilities
- Perform accounting duties including, preparation and submission of invoice and expense reports, coordination with accounting partner for check distribution and process monthly draws for projects.
- Provide Property Management site support; provide policy creation, maintenance and implementation support; provide training.
- Property Bill Backs
- Prepare the PCR with the cost to date monthly
- Prepare the Job Positions Report on a weekly basis
- Prepare the JAG Weekly Reports
- New Hire Set Up
- Exercise discretion and independent judgment in managing the administrative aspects of the teams supported.
- Additional job duties/projects as assigned.
EDUCATION AND EXPERIENCE:
- Minimum High school diploma, associate’s degree in business or related field but Bachelor’s degree is preferred and/or equivalent work experience.
- Minimum three years previous work experience in related field but multifamily construction experience preferred.
- Must have high level of proficiency in Microsoft Office (i.e. Word, PowerPoint, Excel and Outlook).
ESSENTIAL SKILLS AND ABILITIES:
- Should possess a high level of professionalism, organization and ability to maintain confidentiality.
- Should have excellent communication skills, both written and verbal.
- Should be a self-starter and able to work with little supervision
- Should be able to type at least 65 wpm.
- Must be able to successfully administer and coordinate a myriad of activities.
PHYSICAL DEMANDS:
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical demands: While performing the duties of this job, employee is required to walk frequently; sit frequently; use hands to handle, or feel objects, tools, or controls frequently; reach with hands and arms; talk and hear and communicate with speech clarity continually; climb, balance, and stoop, kneel, and bend occasionally. Employee must lift and/or move 15 pounds occasionally.
Work environment: Setting typical of a business office. This is an in-office position.
We offer a competitive salary and excellent individual and team performance-based bonus potential. In addition, a comprehensive benefits package is offered to all full-time employees with medical, dental, and vision coverage, PTO and rental discounts. Join a growing company with tremendous career growth opportunities. EEO MFDV.
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical demands: While performing the duties of this job, employee is required to walk frequently; sit frequently; use hands to handle, or feel objects, tools, or controls frequently; reach with hands and arms; talk and hear and communicate with speech clarity continually; climb, balance, and stoop, kneel, and bend occasionally. Employee must lift and/or move 15 pounds occasionally.
Work environment: Setting typical of a business office. This is an in-office position.
We offer a competitive salary and excellent individual and team performance-based bonus potential. In addition, a comprehensive benefits package is offered to all full-time employees with medical, dental, and vision coverage, PTO and rental discounts. Join a growing company with tremendous career growth opportunities. EEO MFDV.