NOW HIRING!

JEFF WYLER CORPORATE OFFICE

Leave & Workers’ Compensation Coordinator

💰 PAY: $25.00 PER HOUR

WORK SCHEDULE: Monday – Friday | 8:00 AM – 5:00 PM
WORK LOCATION: In Office – Corporate Office

JOIN OUR CORPORATE HR TEAM!

Are you organized, detail-oriented, and passionate about helping people? Jeff Wyler is looking for a dependable and professional Leave & Workers’ Compensation Coordinator to support our Corporate Human Resources team.

This is an important administrative role that helps keep employee leave and workers’ compensation processes organized, documentation on track, and communication flowing. If you enjoy working behind the scenes, managing details, meeting deadlines, and making a difference for employees, we'd love to hear from you!

POSITION OVERVIEW

The Leave and Workers’ Compensation Assistant provides administrative support for employee leave of absence and workers’ compensation claims. This position is responsible for keeping the process organized and moving by sending and collecting required documentation, tracking deadlines, maintaining accurate records, following up with employees, and providing regular status updates to the Benefits Manager and HR team.

This is an administrative and process focused position. The Assistant does not independently make FMLA eligibility determinations, ADA accommodation decisions, workers’ compensation determinations, or other complex leave decisions. Those decisions are made by the Benefits Manager or appropriate HR leadership.

ESSENTIAL RESPONSIBILITIES

Leave Administration & Documentation

• Send required leave notices, certification forms, workers’ compensation documentation, and other paperwork to employees.
• Collect and track required documentation and follow up with employees regarding missing, incomplete, or overdue information.
• Track certification deadlines, recertification dates, leave start and end dates, return to work dates, work restrictions, appointments, and other required follow up.
• Maintain the company’s leave tracking sheet and provide weekly updates regarding active leaves, approaching deadlines, outstanding documentation, and anticipated return dates.
• Recognize employee communications or circumstances that may indicate a potential need for leave or workplace accommodation, even when the employee does not specifically mention FMLA or the ADA and immediately escalate the situation to the Benefits Manager or appropriate HR leader.

Records, Benefits & Payroll Coordination

• Maintain accurate and confidential leave, medical, and workers’ compensation records.
• Coordinate return to work documentation and communicate appropriate status changes to HR, Benefits, and Payroll.
• Track employee benefit premiums and arrears during leave and coordinate necessary payroll status information with Benefits and Payroll.
• Provide administrative support when workers’ compensation and FMLA may overlap, ensuring documentation and relevant information are tracked and provided to the Benefits Manager for review.

Workers’ Compensation Support

• Assist with workers’ compensation administration by reporting injuries, collecting documentation, tracking restrictions and appointments, and communicating with employees, managers, medical providers, and Sheakley.

Employee Communication & Support

• Serve as an administrative point of contact for employees regarding paperwork, documentation requirements, deadlines, and status updates.
• Provide professional and empathetic assistance to employees who may be experiencing medical or personal difficulties.
• Identify missing documentation, approaching deadlines, inconsistencies, or other issues and escalate them promptly.
• Maintain strict confidentiality regarding employee medical information and other sensitive information.
• Perform other HR administrative responsibilities as assigned.

INDSJTA

QUALIFICATIONS & SKILLS

• Previous administrative experience, preferably in Human Resources, Benefits Administration, Leave Management, or Workers’ Compensation.
• Knowledge or familiarity with FMLA, ADA, workers’ compensation, and employee leave processes is required.
• Strong organizational skills with the ability to manage multiple priorities, deadlines, and follow-up tasks.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy when handling employee documentation and records.
• Ability to handle confidential and sensitive employee and medical information with professionalism and discretion.
• Comfortable using Microsoft Office applications, including Outlook, Word, and Excel.
• Ability to maintain tracking spreadsheets, update records, and prepare status reports.
• Strong customer service skills with the ability to communicate professionally and empathetically with employees at all levels.
• Ability to recognize issues, identify missing information, and escalate concerns appropriately.
• Dependable, proactive, resourceful, and able to work independently while supporting a collaborative HR team.

Salary : $25