Executive Personal Assistant to CSO

Job Title: Executive Personal Assistant to CSO

Department: Administration

Reports to: CSO

Effective Date: 2/21/2025

Company Overview: DreamFields is one of the top five cannabis companies in the industry through our leading #1 pre-roll brand, Jeeter. We are passionate about producing world-class marketing, high-quality, innovative products, delivering exceptional customer experiences, operating cutting-edge processes, and fostering an amazing company culture and thriving work environment. With over 1,500 employees, we are proud to be one of the most loved employers in the industry. As one of the fastest-growing companies in the cannabis industry, DreamFields continues to experience exponential growth and is aggressively expanding nationally into all legalized cannabis states in the USA.

Job Summary: The Executive Personal Assistant to the CSO is a pivotal role responsible for managing the day-to-day administrative and personal needs of the CSO. This position ensures seamless coordination of schedules, communications, and tasks to support the executive in leading a fast-growing cannabis company. The role involves managing complex calendars, organizing travel arrangements, preparing high-level meeting materials, and acting as a liaison with internal and external stakeholders. This position requires a high degree of professionalism, confidentiality, and the ability to thrive in a dynamic and fast-paced environment.

Key Responsibilities:

• Provide direct support to the CSO, assisting with all aspects of daily business tasks.
• Act as a liaison between the CSO and internal/external parties.
• Manage complex calendars and schedules.
• Maintain and refine internal processes to improve workflows.
• Oversee expense management and reporting.
• Facilitate meeting preparation, attend high-level meetings, document notes/minutes, and follow up on action items post-meeting.
• Provide administrative support for inter-departmental projects and events.
• Oversee high-priority project management tasks.
• Manage multiple lines of incoming and outgoing communication.
• Coordinate travel arrangements, itineraries, and related logistics.
• Create dynamic presentations using PowerPoint, Canva, or similar tools, and manage data input in Excel.
• Complete personal tasks as directed.

Required Skills/Abilities:

• Exceptional organizational skills, meticulous attention to detail, and outstanding communication abilities.
• Ability to multitask effectively in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and project management tools (e.g., Asana).
• Maintain a professional appearance and demeanor at all times.
• Demonstrated commitment to confidentiality and discretion.

Education and Experience:

• Minimum of 3 years of experience in a similar role.
• Bachelor's degree preferred but may be supplemented with relevant work experience.

Physical Requirements:

• Ability to commute regularly to Miami.
• Availability to travel to other cities/states as needed.
• Reliable transportation is essential.

EEOC: DreamFields is proud to be an equal opportunity workplace. We are committed to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status.