What are the responsibilities and job description for the Accounting Assistant position at Jedson Engineering?
Job Title: Accounting Assistant
Position Summary
The Accounting Assistant will support the accounting and administrative functions of the organization by performing a variety of operational and clerical tasks. This role is highly detail-oriented and requires strong organizational skills, effective communication, and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities
Credit Card & Expense Processing
Position Summary
The Accounting Assistant will support the accounting and administrative functions of the organization by performing a variety of operational and clerical tasks. This role is highly detail-oriented and requires strong organizational skills, effective communication, and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities
Credit Card & Expense Processing
- Process corporate credit card transactions on a regular basis
- Collect, review, and match receipts to corresponding credit card charges
- Follow up with employees to obtain missing or incomplete documentation
- Ensure all expenses comply with company policies and are properly coded and recorded in the ERP system
- Review employee timesheets for completeness and accuracy
- Monitor and ensure all time is entered and submitted on a timely basis
- Follow up with employees and managers for missing or unapproved time
- Ensure timesheets are properly approved prior to payroll processing
- Arrange travel for engineering and other staff as needed, including flights, hotels, and transportation
- Ensure travel bookings align with company policies and cost guidelines
- Provide support for travel-related changes and issues
- Support accounts payable and accounts receivable functions as requested
- Maintain organized records and documentation for audit and compliance purposes
- Provide general administrative support to the accounting and HR teams
- Assist with special projects and other duties as assigned
- 2–3 years of relevant accounting or administrative experience
- Experience working with an ERP system (e.g., Deltek VantagePoint, MicroSoft 365, NetSuite, SAP, etc.)
- Intermediate proficiency in Microsoft Excel (e.g., formulas, data organization, basic analysis)
- Strong attention to detail with a high level of accuracy
- Excellent organizational and time management skills
- Effective written and verbal communication skills
- Ability to follow up with employees and managers professionally and persistently
- Ability to work independently while supporting a collaborative team environment.
- Ability to handle sensitive information with confidentiality