Accounts Payable Specialist

General Summary:

The Accounts Payable Specialist role requires experience with the Accounts Payable process, including vendor setup and maintenance, invoice processing, and payment processing, along with strong attention to detail, excellent organizational skills, and knowledge of basic accounting principles.
 

Essential Duties and Responsibilities:

1. Review vendor invoices for proper approvals, general ledger coding, supporting documentation, and adherence to bank policies
2. Process vendor invoices accurately and timely
3. Process weekly vendor payments 
4. Maintain accurate vendor records, including payment information, tax documentation, and certificates of insurance when applicable
5. Work closely with branch and department employees to ensure invoices are submitted properly and move through the approval and payment process timely
6. Research and respond to vendor inquiries regarding invoices and payment status
7. Track annual property tax notices for all bank locations and process for payment
8. Assist with the preparation, review, and filing of 1099 forms
9. Maintain confidentiality of financial and vendor information
10. Provide support to the Controller and Accounting Department as needed

Education and Experience:

1. High school diploma or equivalent required; accounting coursework or degree a plus
2. 3 years of accounts payable experience

Preferred Skills:

1. Knowledge of basic accounting principles, including accrual accounting
2. Ability to operate standard office equipment and utilize accounting software
3. Familiarity with electronic/paperless accounts payable processes
4. Proficiency with Microsoft Office with an emphasis on Excel
5. Strong attention to detail and commitment to accuracy
6. Demonstrated analytical, problem-solving, and organizational skills
7. Willingness to work both independently and as part of a team
8. Excellent intrapersonal, written, and verbal communication skills
9. Commitment to a high level of company and customer confidentiality

Scheduling:

Work schedule for an Accounts Payable Specialist will primarily consist of an 8-hour shift between the hours of 8:00 a.m. – 5:00 p.m., Monday through Friday. Schedule may require occasional overtime. Regular attendance is required.
 

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; sit; use of hands and fingers to feel or handle equipment and files; reach with hands and arms; and talk and hear. The employee is occasionally required to climb or balance and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus.