Operations & Programs Assistant

Position Summary

For 78 years, JCRC Bay Area has served as the largest collective voice of Bay Area Jews, bringing together diverse Jewish communities with our neighbors to build a just society and a secure Jewish future. Our flexible, hybrid office is a fast-paced, energetic, and dynamic environment that inspires collaboration and growth

The Operations & Program Assistant plays a critical role in ensuring the smooth day-to-day functioning of JCRC Bay Area. This entry-level position supports internal operations, office systems, and organizational logistics that enable staff and leadership to focus on advancing our mission.

This role is ideal for a highly organized early-career professional who brings initiative, attention to detail, and a desire to grow within nonprofit operations.

When thriving in this role, the successful candidate will:

• Anticipate needs and proactively identify operational improvements
• Take ownership of assigned tasks and ensure timely completion
• Maintain strong attention to detail and follow-through
• Communicate clearly and consistently
• Demonstrate curiosity and an interest in growing their professional skills

Key Responsibilities

1) Office Operations Lead – 30%

• Maintain office supply inventory and coordinate ordering
• Maintain kitchen supply inventory, ordering and organization/cleanliness
• Ensure printing and shared office equipment are functioning and properly stocked
• Coordinate with vendors and building management for service and maintenance needs
• Maintain organized and welcoming shared office spaces, including kitchen and conference areas
• Collect and distribute incoming mail, and assist with expense documentation and invoice routing
• Manage inventory of organizational materials and branded swag
• Answer occasional inbound calls/emails, forwarding to other team members as needed

2) Program & Systems Support – 60%

• Coordinate internal meeting logistics (room setup, Zoom support, materials preparation)
• Support CRM data entry and basic database updates
• Support Development and CR teams in execution of ongoing priorities, as directed
• Assist with administrative management of systems including Box, Zoom, Google Workspace, and shared drives
• Provide scheduling and coordination support across teams as needed, including maintaining centralized team calendars (excluding executive and board governance support)

3) Event & Project Support – 10%

• Assist with event logistics, including ordering food, working with vendors, registration tracking and materials preparation, coordination of set up and clean up
• Provide on-site event support as needed
• Support internal staff gatherings and retreats
• Contribute to special projects as needed

Qualifications

• Strong organizational skills and attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Strong written and verbal communication skills
• Proficiency in Microsoft Office, Google Workspace, and Zoom
• Ability to work independently and collaboratively
• Alignment with JCRC Bay Area’s mission and values
• Flexibility to assist with occasional evening or weekend events

Benefits

• Federal and Jewish holidays observed
• 401(k) with employer yearly contribution
• Health, dental, and vision insurance
• Flexible Spending Account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance

Reporting: This position reports to the Chief Operating Officer

Salary: $60,000- $80,000

Location: San Francisco, CA

Full-Time/Exempt

To Apply

• Applications must be sent to careers@jcrc.org, do not apply through LinkedIn. Please send a resume and cover letter explaining your interest and relevant experience to careers@jcrc.org with the subject line “Operations & Program Assistant.” Applications will be reviewed on a rolling basis.