What are the responsibilities and job description for the Office Coordinator position at JCamp Electric INC?
Job Summary
JCamp Electric Inc. is seeking an organized, dependable, and customer-focused Office Coordinator to help manage the day-to-day operations of our electrical contracting business.
The Office Coordinator plays an important role in keeping our office, field employees, customers, and scheduled projects organized and moving efficiently. This position serves as a central point of communication between customers, electricians, management, vendors, and other business partners.
We are looking for someone who takes initiative, communicates professionally, stays organized in a fast-paced environment, and is comfortable managing multiple responsibilities throughout the day.
Responsibilities
- Answer incoming phone calls, emails, and customer inquiries in a professional and friendly manner.
- Schedule and coordinate service calls, estimates, installations, inspections, and ongoing projects.
- Maintain and organize the company calendar and employee schedules.
- Communicate scheduling changes and job information with customers and field employees.
- Create and maintain customer and job information within the company's CRM system.
- Assist with preparing estimates, proposals, work orders, invoices, and other customer documents.
- Follow up with customers regarding estimates, scheduling, project status, invoices, and outstanding balances.
- Coordinate with electricians and apprentices to ensure they have accurate job information and schedules.
- Assist management with daily office operations and administrative responsibilities.
- Maintain organized electronic and physical company records.
- Communicate with vendors and suppliers regarding materials, orders, deliveries, and availability.
- Assist with permit applications, inspection scheduling, permits, and required project documentation.
- Track open jobs and help ensure projects continue moving toward completion.
- Assist with accounts receivable, customer payments, and basic bookkeeping-related tasks as assigned.
- Help maintain accurate information within Housecall Pro, Company Cam, Google Docs, and other company software.
- Maintain confidentiality regarding customer, employee, and company information.
- Perform additional administrative and coordination duties as needed to support company operations.
Skills
- Proven experience in office administration or office management roles with strong clerical skills
- Proficiency in Google Docs (Word, Excel, Outlook) along with familiarity with spreadsheets and data analysis tools
- Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment
- Excellent communication skills—both verbal and written—with professional phone etiquette
- Knowledge of event planning, vendor management, payroll processing, and budgeting practices
- Ability to handle confidential information discreetly while maintaining high levels of professionalism
- Technical proficiency in office equipment (copiers, fax machines) and familiarity with medical office management is a plus
- Customer service orientation with a friendly demeanor that fosters positive client interactions
Join us in creating an organized and welcoming workplace where your skills will make a meaningful impact! We value energetic professionals who thrive on multitasking, problem-solving, and supporting our team’s success.
Pay: $20.00 - $30.66 per hour
Expected hours: 40.0 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Parental leave
- Retirement plan
- Vision insurance
Work Location: In person
Salary : $20 - $31