What are the responsibilities and job description for the Office Administrator position at JBW Federal?
Kaiea is seeking an Office Administrator to work on site in San Antonio, Texas.
You will receive a comprehensive benefits package that includes:
- Health insurance
- Dental insurance
- Vision insurance
- Pet insurance
- Annual membership to Costco or Sam's
- 401K
- ...and much, much more!
Job Description: We are seeking a reliable and organized Office Administrator to support the day-to-day operations of our office. The ideal candidate will manage administrative tasks, coordinate office activities, and ensure smooth internal processes while providing excellent support to staff and visitors.
Key Responsibilities:
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Manage daily office operations and administrative procedures
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Answer and direct phone calls, emails, and other correspondence
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Maintain office files, records, and documentation (digital and physical)
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Schedule meetings, appointments, and travel arrangements
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Order and manage office supplies and equipment
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Support HR tasks such as onboarding, timesheets, and leave records
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Assist with basic accounting tasks (invoicing, expense tracking, data entry)
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Coordinate with vendors, service providers, and building management
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Prepare reports, presentations, and internal communications
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Ensure the office environment is organized, safe, and efficient
Required Qualifications:
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High school diploma or equivalent (associate's or bachelor's degree preferred)
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Proven experience in an administrative or office support role
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Strong organizational and time-management skills
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Excellent written and verbal communication skills
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Proficiency in Microsoft Office or Google Workspace
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Ability to multitask and prioritize workload effectively
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High level of professionalism and confidentiality
Preferred Skills and Attributes:
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Experience with office management software or ERP systems
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Basic bookkeeping or HR support experience
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Problem-solving mindset with attention to detail
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Ability to work independently and as part of a team
Kanaka Family of Companies is an Equal Opportunity Employer, and all qualified candidates will receive consideration for employment without regard to race, color, religion, national origin, marital status, sex (including pregnancy), gender identity or expression, age, disability, veteran status, sexual orientation, genetic information (family medical history), or any other status protected by federal, state or local laws. EEO/AA employer/Vet/Disabled.