What are the responsibilities and job description for the Documentation Specialist position at JBW Federal?
JBW Federal is a subsidiary company of the Kanaka Foundation - An NHO who's mission is to support Native Hawaiians.
You will receive a comprehensive benefits package that includes:
- Health insurance
- Dental insurance
- Vision insurance
- Pet insurance
- Annual membership to Costco or Sam's
- 401K
- ...and much, much more!
Job Description: The Document Specialist is responsible for providing ongoing and systematic upload of personnel files into the agency application as well as copying the files on the compact discs for reviews and requesting prior service records from the National Personnel Records Center. During peak processing periods, the volume of work may require shift work into the evening or weekends.
Duties and Responsibilities:
- Retrieving cases and folders that have multiple documents and each document can have multiple pages; each page should have no more than 2 images
- Removing staples
- Photocopying documents, adjusting settings to ensure legible copies
- Repairing documents to allow proper scanning
- Analyzing contents and making decision on whether documents are appropriate for official record
- Determining the difference between Administrative, Performance, Legal or Policy documents
- Identify and marking duplicate copies of documents
- Re-stapling documents
- Fastening documents in folders
- Re-filing documents and/or folders
Requirements:
- Two (2) years records management experience
- One (1) year data entry experience
- High School Diploma
- Advanced knowledge of Microsoft Office programs
- Strong customer service skills
Specialized Requirements:
- Detailed knowledge of duties and responsibilities related to federal human resource, service records from the National Archives, and other agencies.
- Management and oversight of records management, assessments, analysis, and inventory experience.
Kanaka Family of Companies is an Equal Opportunity Employer, and all qualified candidates will receive consideration for employment without regard to race, color, religion, national origin, marital status, sex (including pregnancy), gender identity or expression, age, disability, veteran status, sexual orientation, genetic information (family medical history), or any other status protected by federal, state or local laws. EEO/AA employer/Vet/Disabled.