What are the responsibilities and job description for the Administrative/Personal Assistant position at JBW Federal?
JBW Federal is a subsidiary company of the Kanaka Foundation - An NHO who's mission is to support Native Hawaiians.
You will receive a comprehensive benefits package that includes:
- Health insurance
- Dental insurance
- Vision insurance
- Pet insurance
- Annual membership to Costco or Sam's
- 401K
- ...and much, much more!
Position Summary
We are seeking a highly organized, proactive, and dependable Personal Assistant / Administrative Assistant to support daily operations, scheduling, communications, and administrative tasks. The ideal candidate is detail-oriented, resourceful, professional, and able to manage multiple priorities while maintaining confidentiality and discretion.
Key Responsibilities
- Manage calendars, appointments, meetings, and reminders
- Coordinate travel arrangements, itineraries, and accommodations
- Handle email correspondence, phone calls, and follow-ups
- Organize documents, files, records, and digital systems
- Assist with expense tracking, invoices, and basic bookkeeping tasks
- Prepare reports, presentations, and meeting materials
- Coordinate vendors, service providers, and household or office logistics
- Conduct online research and compile information as needed
- Support project coordination and task management
- Run occasional personal or business errands when required
- Maintain confidentiality regarding sensitive information
- Anticipate needs and proactively solve problems
- Oversee day to day household operations and scheduling
- Coordinate home appointments
- Assist with family scheduling, reservations, and travel preparation
- Run occasional personal or business errands when required
- Travel with the family or attend events on occasion to provide logistical and administrative support
- Help maintain a safe, organized, and positive home environment for children and guests
Qualifications
- Previous experience as a Personal Assistant, Executive Assistant, or Administrative Assistant preferred
- Bilingual English/Spanish preferred
- Strong organizational and time-management skills
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office, Google Workspace, and scheduling tools
- Ability to multitask and prioritize effectively
- High level of professionalism, discretion, and reliability
- Strong attention to detail and problem-solving abilities
- Comfortable working independently with minimal supervision
Preferred Skills
- Experience managing travel and event coordination
- Basic bookkeeping or accounting knowledge
- Social media or light marketing support experience is a plus
Work Environment
- Hybrid
Compensation & Benefits
- Competitive compensation based on experience
- Paid time off and holidays
- Flexible scheduling options
Ideal Candidate Traits
- Trustworthy and discreet
- Calm under pressure
- Highly responsive and adaptable
- Positive attitude and strong work ethic
- Strong interpersonal skills and professionalism
Kanaka Family of Companies is an Equal Opportunity Employer, and all qualified candidates will receive consideration for employment without regard to race, color, religion, national origin, marital status, sex (including pregnancy), gender identity or expression, age, disability, veteran status, sexual orientation, genetic information (family medical history), or any other status protected by federal, state or local laws. EEO/AA employer/Vet/Disabled.