Leasing and Purchasing Consultant

The Leasing Consultant is primarily responsible for assisting the Occupancy Manager in the general administration and physical operation of the residential properties owned or managed by the Authority.

This is an administrative position responsible for the processing and maintenance of all HUD Project and JBS Conventional housing paperwork. This position handles all aspects of property management, including but not limited to tenant files, community apartment leases, and monthly reports. The position also assists with maintenance repair follow-up, asset inventory reports and vehicle fleet management. Accurate reporting and recordkeeping for regulatory agencies is an extremely important responsibility of this position. A strong emphasis is placed on an understanding of leasing paperwork to ensure all records for both HUD and JBS are maintained acceptably. Work requires initiative, independent judgment, attention to detail and the ability to work in a fast-paced environment. Confidentiality and discretion are essential in this position.

Supervised by: Occupancy Manager

Employees Supervised: None

Division: Administration

Normal Work Hours/Days: 8 a.m. - 5 p.m. - Monday – Friday

Primary Job Functions

• Process JBS and HUD Section 8 paperwork for all residential facilities, including housing applications, move-ins/move-outs, monthly billings, annual recertifications, tenant files, and reports as required.
• Work with Authority staff, recipients/recipient’s payees, owners, project Board Members, auditors, and HUD regarding preparation of required reports, recipient billing, and other information exchange. Participate in HUD management reviews and on-site physical inspections of the property.
• Assist with record keeping and reporting of asset inventory, including fixed assets, electronic items, furniture and appliances at acquisition and disposal.
• Assist with oversight of maintenance work order reporting and repair follow up. This includes working with maintenance staff and/or vendors to ensure repairs are completed in timely and acceptable manner.
• Assist in management of agency fleet vehicles (including spares), maintenance of keys, and vehicle/driver files.
• Assist the Occupancy Manager, as needed in performance of any duties assigned to the Occupancy Manager.
• Receive, assign, inspect, and manage items purchased for the agency, while ensuring accuracy and quality control.
• Conduct all business in accordance with company policies and procedures, Fair Housing, American with Disabilities Act. Abide by all federal, state and local laws and any other codes pertaining to property management.
• Conduct special projects/assignments including other duties as assigned.
  
  

Minimum Qualifications

• Associate degree in business or a related field or two (2) years’ experience in property management, Section 8 subsidized housing, or a related field.
• Knowledge of Department of Housing & Urban Development processes, procedures and requirements, as relates to Section 8 subsidized housing.
• Knowledge of Department of Housing & Urban Development paperwork requirements as relates to Section 8 subsidized housing billing and tenant files.
• The ability to effectively communicate and establish a working relationship with recipients, staff, vendors, and other agencies as needed. Must be punctual, self-motivated and have the ability to resolve issues effectively.
• Strong computer skills with experience in Microsoft Word, Excel, Access and the ability to learn new applications quickly.
• Must have a valid driver’s license, proper automobile liability insurance and dependable
• transportation to perform duties to meet inspectors and vendors at the property.
  
  

Preferred Qualifications

• Experience working for or with the Department of Housing and Urban Development and
• Section 8 subsidized housing preferred.
• Experience working in a leasing or property management role.
• Working knowledge of Real Page Onesite Software.