Admin Assistant Purchasing

The Administrative Assistant role in Purchasing keeps the flow of deliveries and payments moving so Jax can continue to have the right quantity and selection of items on the shelves.  This role requires maintaining the database of incoming purchase orders, ensuring the payment of invoices, and working with others to resolve discrepancies.  All Jax employees are expected to provide outstanding customer service, which Administrative Assistants do externally with product vendors and internally with co-workers in Purchasing, Receiving, and the Accounting departments.Jax is a family-owned business committed to providing exceptional customer service and high-quality products. We pride ourselves on being an organization that drives support for local businesses and stays conservation-minded.  For this position, Jax is looking for candidates who can work in the office, are skilled in MS Excel, detail-oriented, and who have previous retail work experience.  Office staff are sometimes called upon to assist in moving deliveries or to go to stores and help with unpacking and stocking product, some of which can be heavy or bulky.  Candidates must be willing and able to step up and work with the team to accomplish such tasks.   Responsibilities for this role include the following:Maintaining good relationships with vendors, buyers, and receiversIdentifying and resolving problems with purchase orders and invoicesEnsuring payments are accurate and on timeResolving errors in deliveries and maintaining accurate records of products receivedMonitoring and tracking information from a variety of sourcesBuilding accurate purchase orders and reviewing item cards for accuracyQuickly and correctly entering product information into the computer database Completing forms, working with spreadsheets, and meeting deadlinesAuditing reports and systems for consistent and accurate data and record-keeping Communicating professionallyParticipating in the inventory process, counting products and tracking down discrepancies Assisting in occasional shifting, moving or carrying of products to help with receiving or merchandising Learning about systems, technology and products to provide better answers to questions Taking steps to advance teamwork and develop solid working relationships with co-workers This is not a remote position.  Work is based out of our Support Center in Laporte, CO and will require occasional trips to our stores to assist with staging or merchandising.  All JAX employees are expected to provide top-notch customer service, and step up to do additional office, cleaning or reporting work as needed.  Our ideal candidate has prior retail experience, and is willing to pitch-in where needed.  Additional knowledge, skills or abilities include:Three years of experience in a clerical or administrative role, consisting mainly of tasks completed via computer, email, and phoneAn aptitude for numbers and accounting functions is essential One year of experience with accounts payable is preferred, preferably in the retail industry Computer proficiency required, with advanced skills in MS Excel Familiarity with both Mac and Windows preferred Ability to maintain a professional demeanor and communicate well via phone or email Ability to shift, move or carry products or boxes required on occasion Works well with othersOrganizational skillsEngaging and positiveAttention to detail Schedule Requirements:Full Time position Generally, M-F business hoursCompany DescriptionJax is a family owned business committed to providing exceptional customer service and high-quality products for farm and ranch work and gear for outdoor adventures. We pride ourselves on being an organization that drives support for local businesses and stays conservation-minded. Jax is always looking for experts who are knowledgeable and can provide advice and education to help maximize our customers' experience.

Salary : $17 - $21