What are the responsibilities and job description for the Supply Chain Administrator position at Javen Technologies, Inc?
Title: Supply Chain Administrator
Duration: 6 Months (Possible Extension)
Location: 801 RAILROAD AVE, York, SC 29745
Non-Exempt
Position Title: Supply Chain Administrator
Work Hrs./Days: M-F, 7am -4pm, (1 hr. lunch break)
Job Description
IMPORTANT: Focus on: PIV Fleet Management and Supply Chain Operations Administration
1) Process Observation and Documentation
Shadow key functional personnel on a daily basis to observe and document business processes, ERP and supporting software transactions, and standardized work practices. Compile detailed notes and develop formal, site-specific work instructions, including step-by-step procedures and annotated screenshots.
2) Data Entry and Record Maintenance
Under moderate supervision, enter and maintain data within ERP systems, databases, and other computerized tools to ensure accurate inventory, stock status, and training records. Retrieve and analyze stored data to respond to inquiries related to inventory levels, customer orders, and operational metrics.
3) System Administration & SOP Development – Forklift Telemetry Software
Under moderate supervision, serve as the site administrator for the forklift telemetry system and designated SharePoint repositories. Develop and maintain site-specific Standard Operating Procedures (SOPs) and work instructions governing system use, data integrity, and governance.
4) Administrative and Reporting Support
Perform routine administrative activities in accordance with established organizational procedures. Activities may include gathering requirements for reports, preparing standard reports or presentations, and supporting knowledge transfer or training of team members on documented processes.
5) Transactional Support
After achieving proficiency in specific ERP and related software transactions, execute assigned transactions on a recurring basis to support day-to-day supply chain and operational activities.
6) Physical Inventory Support
Participate in the annual physical inventory (October 8–9, 2026), including pre-inventory preparation, active count activities, and post-inventory reconciliation and documentation support.
Recommended Skills and Qualifications
Core Skills
• Strong documentation skills with the ability to translate observed work into clear, audit-ready SOPs and work instructions
• Proficiency with ERP systems (e.g., Oracle, SAP, or similar) and standard office tools (Excel, Word, PowerPoint)
• Experience with data entry, inventory records, and system-based transaction accuracy
• Working knowledge of SharePoint or similar document management platforms
• Ability to learn and administer specialized operational systems (e.g., equipment telemetry platforms)
Analytical & Organizational Skills
• High attention to detail and strong organizational discipline
• Ability to manage multiple tasks, priorities, and deadlines in a structured environment
• Basic reporting and data analysis capabilities
Communication & Collaboration
• Strong written and verbal communication skills
• Ability to work effectively with cross-functional teams and operators at multiple levels
• Capable of training others and transferring documented knowledge clearly and professionally
Preferred Background
• Prior experience in manufacturing, supply chain, warehouse, or operations environments
• Familiarity with inventory control, physical inventory processes, or compliance-driven documentation
• Exposure to continuous improvement, standardized work, or audit-supported processes (SOX familiarity a plus)