Payroll Coordinator

General Purpose

Apply knowledge of all payroll functions including processing, reporting, systems, wage and hour laws, time and attendance, garnishment processes, and operational best practices in accordance with established procedures. Work under a moderate degree of supervision to perform timely and accurate daily activities and processing of employee payrolls for employees on monthly, semi-monthly, bi-weekly, and weekly cycles.

Job Duties and Responsibilities

• Administer the end-to-end payroll operations, including data entry, payroll processing, tax compliance across multiple states, timekeeping activities, auditing, and reporting to ensure timely and accurate payroll
• Compile, input, audit, and verify any additional data to be included in the final payroll prior to processing of W-2s and process W-2 corrections as appropriate
• Assist with tax account set up and amendments and help resolve payroll tax issues
• Answer a high volume of questions relating to salary, paychecks, and other payroll information, while paying close attention to detail and keeping all salary, benefit, and other personal information confidential
• Assist payroll coordinators at field locations and problem solve to achieve resolutions regarding payroll issues; ensure field payroll coordinators are trained to perform all aspects of their payroll duties
• Work closely with human resources representatives regarding inquires, issues, and procedures affecting payroll
• Assist in the testing of all payroll related system enhancements, improvements, integrations, or conversions
• Maintain and safeguard accurate payroll records, ensuring compliance with record-keeping requirements
• Follow internal controls to prevent fraud or errors in payroll processing
• Generate and distribute various payroll reports as needed
• Assist with any internal or external audits
• Complete monthly, quarterly, and year-end tasks; ensure they are completed accurately and timely
• Support merger and acquisition activities as required; assist with set up of payroll related systems
• Collaborate with project managers and team members to assist in various projects, ensuring adherence to timelines and quality standards
• Create and maintain procedure manual for all job duties
• The requirements herein are intended to describe the general nature and level of work performed by employee, but is not a complete list of responsibilities, duties, and skills required. Other duties may be assigned as required

Education and Experience

• High school diploma or equivalent
• 1 to 3 years of payroll or related experience
• Certification and/or License – Fundamental Payroll Certification (FPC) preferred

Knowledge, Skills, and Abilities

• Knowledge of and skill with Microsoft Office Suite and company computer systems
• Solid knowledge of standard payroll concepts, practices, and procedures
• Able to process payroll for a large company, especially in a multi-state environment including knowledge of federal and state payroll regulations, tax laws, and wage and hour laws

• Excellent attention to detail, organizational, analytical, time management, and problem-solving skills

• Able to work with accuracy and high-level attention to detail
• Able to work in a fast paced, high pressure, and often changing environment
• Able to identify and handle priority and/or sensitive issues with discretion and a commitment to confidentiality
• Able to take initiative and set priorities without close supervision and follow clearly defined procedures
• Able to be flexible, prioritize and manage multiple assignments with competing deadlines
• Able to respond courteously and efficiently to inquiries, complaints, and requests
• Able to communicate clearly and effectively, both verbally and in writing
• Able to follow through on day-to-day responsibilities
• Abe to interact positively and work effectively and professionally with others
• Must be able to read, write and speak English

An Equal Opportunity Employer including Disabled/Veterans