Executive Assistant - Listing Coordinator

Are you an excellent planner and organizer? We’re hiring an executive assistant to provide administrative support to the team lead and help us achieve our organizational goals. Your role is key to ensuring plans are made, schedules are set, meetings happen on time, and files are neatly organized and up-to-date. Ideal candidates are proactive, love diving into projects, working with others, and are interested in playing a big role in the vision of our organization. If this sounds like you, apply below!Compensation:

$50,000 -$70,000 DOE

Responsibilities:

• Serve as gatekeeper and first point of contact for contracted sellers and key partners.
• Own the calendar: schedule high‑level appointments, protect focus blocks, and manage day‑of changes.
• Prepare a brief daily plan; capture and drive follow‑ups to completion.
• Field calls, triage “hot” priority requests, and escalate issues appropriately.
• Handle client‑concierge touches: thank‑you notes, closing gifts, presence at closings, and key transfer.
• Prepare pre‑listing packages; gather property data and support CMA/market research.
• Schedule and oversee vendors: photography/video, staging, cleaning.
• Input and update CRM and marketing systems accurately and on time; manage remarks and status changes.
• Send weekly seller activity reports; collect and summarize showing feedback.
• Coordinate listing marketing assets and timing with the marketing team (social posts/ads, mailers, just‑sold pieces, post‑close touches).
• Execute a clean handoff after acceptance to TC/Ops.
• Share timelines, confirm access, and monitor key dates—escalating risks without owning contract‑to‑close.
• Attend broker opens/showings as requested; manage light listing supplies.
• Keep CRM/TMS tasks, checklists, and owner assignments accurate and up to date.
• Maintain meticulous notes, version control, and data hygiene across tools.
• Support weekly planning and continuous improvement of workflows.

Qualifications:

• Must have a valid Real Estate License
• Familiar with Microsoft Office
• Excellent communication skills, time management skills, interpersonal skills, and organizational skills
• Comfortable meeting deadlines and handling confidential information
• Possess a high school diploma, G.E.D. or equivalent
• 2 or more years as an assistant, executive assistant, or in a position performing supportive duties

About Company

Jason Wright Real Estate, Inc. is a South Orange County team built for people who want to win the right way. Led by Jason Wright, we pair neighborhood fluency with a builder’s mindset. Jason’s construction background turns inspections, due diligence, and pricing into strategic advantages.

Our platform plugs into a $6B sales engine, world‑class marketing, and robust deal flow across San Clemente, Dana Point, Laguna Niguel, Ladera Ranch, and Coto de Caza. We hire self‑starters who crave high standards, coaching, and accountability. Expect clear systems, modern tech, creative content support, and a brand clients recognize. Benefit from mentorship, clear growth paths, and global reach through Coldwell Banker. If you’re coachable, ethical, and obsessed with client outcomes, you’ll thrive here—because in this market, who you work with really does matter. Join us!