What are the responsibilities and job description for the Administrative Assistant- NORC position at JASA?
Shift Schedule: Monday-Friday: 9AM-5PM
Hours Per Week: 35
Location: 2950 West 35th street, Coney Island Brooklyn 11224
Duties And Responsibilities
Hours Per Week: 35
Location: 2950 West 35th street, Coney Island Brooklyn 11224
Duties And Responsibilities
- Implements office administration procedures under direction of supervisor. Develops new procedures, schedules workflow and assignments to meet deadlines. Composes own correspondence.
- Produces letters, memos, proposals, statistical material, or reports in draft or final form. Proofreads and corrects documents.
- Answers telephone, routes calls, takes messages, and arranges meetings. Takes minutes as needed, transcribes and distributes to attendees. Establishes and maintains office filing system. Maintains a petty cash fund, reconciles and files for reimbursements. Sorts and distributes incoming mail, prepares outgoing mail for mailing. Maintains and submits payroll time sheets.
- Maintains office supply inventory, prepares orders for office supplies, equipment, and other items. Contacts outside agencies to solicit information and assistance.
- Compiles statistical reports and other data under direction of supervisor.
- Handles confidential memoranda for director.
- Performs other duties as requested.
- High School graduate or equivalent.
- Bilingual in Russian and English is required.
- Ability to type a minimum of 65 wpm.
- Ability to handle confidential information with sensitivity and discretion.
- Ability to handle own correspondence and the ability to express himself/herself clearly and concisely via oral and written communication.
- Ability to complete assignment efficiently, set priority, meet deadlines, work on several projects at once, and to deal with staff effectively.
- Must be computer literate, and willing to learn program-specific software.
- Proficient in Microsoft Word, Word Perfect 5. 1, Excel, and other software as needed.
- Ability to use electric typewriter, computer, photocopier, fax, calculator, and other office equipment.
- Good grammar, spelling and arithmetic skills.
- Sensitivity to and understanding of the needs of the elderly.
- Minim um two years secretarial or other clerical experience.
- Must be able to communicate in English, both verbally and written.