What are the responsibilities and job description for the Project Managers' Assistant position at Jarrod Smart Construction Co?
Project Managers’ Assistant
Jarrod Smart Construction, Co. is a residential custom home builder and remodeler located in Sioux Falls, SD. We are currently looking for a Project Managers' Assistant to perform a variety of administrative tasks to support our company's project managers. We are looking for a person who is detail oriented, a self-starter, has a good attitude, and is able to work independently and on a team. This position is ideal for someone who enjoys a fast-paced environment, is comfortable managing multiple priorities, and takes pride in following through on details.
We offer a good work environment with room to grow, competitive pay, paid holidays, paid time off, and a 401K with company match! In addition, we offer Health Insurance, Dental, Vision, Life/Accidental Death and Dismemberment, Short Term Disability, Long Term Disability, Accident, and Critical Illness.
Essential Job Functions
Mission: Build with Excellence. Serve People. Honor Details.
Requirements
Jarrod Smart Construction, Co. is a residential custom home builder and remodeler located in Sioux Falls, SD. We are currently looking for a Project Managers' Assistant to perform a variety of administrative tasks to support our company's project managers. We are looking for a person who is detail oriented, a self-starter, has a good attitude, and is able to work independently and on a team. This position is ideal for someone who enjoys a fast-paced environment, is comfortable managing multiple priorities, and takes pride in following through on details.
We offer a good work environment with room to grow, competitive pay, paid holidays, paid time off, and a 401K with company match! In addition, we offer Health Insurance, Dental, Vision, Life/Accidental Death and Dismemberment, Short Term Disability, Long Term Disability, Accident, and Critical Illness.
Essential Job Functions
- Provide support to the project managers from preconstruction through final completion by managing calendars, setting up meetings, drafting/editing/filing emails, and preparing written communications on the project managers’ behalf.
- Manage information flow in a timely and accurate manner to help prioritize project managers’ tasks to ensure deadlines are met.
- Regularly attend client or trade partner meetings, take minutes during meetings, and help facilitate completion of any action items from meetings.
- Assist with deliverables to clients, vendors, and other team members, both in preparation of client meetings and after meetings.
- Track outstanding items and follow up with appropriate team members, subcontractors, vendors, or suppliers.
- Provide administrative assistance, such as writing and editing emails and preparing communications on the project managers' behalf.
- Assist with permit, inspection, warranty, and closeout documentation.
- Assist with project management tasks such as gathering bids from vendors, preparing estimates for client presentations, and documenting all client correspondence.
- Document project selections, issue purchase orders, manage change orders, and communicate with clients and trade partners effectively through Ressio.
- Draft and maintain project schedules including documentation of weather delays, on site progress, and added days due to scope changes.
- Routinely assist with field team members project assignment and communicate assignments with the team.
- Routinely assist with maintaining the master project schedule to help manage team workload.
- Plan and monthly safety meetings
Mission: Build with Excellence. Serve People. Honor Details.
Requirements
- Knowledge of construction processes preferred.
- Administrative experience.
- Excellent MS Office Suite knowledge.
- Outstanding organizational and time management skills, including the ability to multi-task.
- Ability to handle stress well.
- Ability to prioritize and make decisions with minimal supervision.
- Ability to act as gatekeeper and escalate relevant information to project managers as needed.
- Excellent verbal and written communication skills.