What are the responsibilities and job description for the Administrative Assistant position at Janicki?
Janicki Industries is an innovative, family-owned aerospace company located at the foot of the Cascades. We focus on engineering and manufacturing complex projects for companies in the aerospace, defense, and space industries. We are looking for a Administrative Assistant to join our growing team.
This position is located on-site in Hamilton, Washington State.
Position Description
Janicki Industries is an Equal Opportunity Employer. Janicki Industries does not discriminate on the basis of race, color, religion, sex, national origin, sexual orientation, marital or familial status, physical or mental disability, genetic information, age, retaliation, veteran/military service status, or any other legally protected status. Janicki is proud to be a military friendly employer.
Applicants or employees wishing to view a copy of Janicki Industries’ Affirmative Action Plan for veterans and individuals with disabilities, or applicants requiring reasonable accommodation to the application/interview process should notify the Human Resources Department at (360) 404-1997.
As a federal government contractor and a recipient of federal funding, Janicki is required to abide by federal drug testing requirements (including preemployment drug testing for cannabis). Additionally, because of Janicki’s work on aerospace products and the high volume of safety sensitive positions, Janicki takes the safety of its employees very seriously and requires that employees pass a preemployment drug test prior to starting employment.
This position is located on-site in Hamilton, Washington State.
Position Description
- Provides customer service to other employees/shops
- Provides temporary security badges for customers and visitors
- Interfaces with cell managers/project managers/mechanical engineers/customers/executives
- Receives and carries out directions from designated supervisors
- Navigates SAP, Janicki Industries Project Data Management system (PDM)
- Tracks work orders - Familiarity with SAP is desirable
- Orders inventory/supplies for the administrator office/cell managers/project managers
- Prints, files and processes work orders ensuring they are stamped and dated and turned in
- Creates reports, from SAP and creates tables and graphs per management team’s direction
- Processes training records into enterprise system, as required
- Processes employee requests for vacation, sick leave, and time off
- Manages timecard edits and approvals
- Works with accounting department to ensure employee time cards and pay roll is processed correctly
- Works with companies who provide temps, to ensure employee time cards and pay roll is approved/processed correctly
- Meets daily on the production floor with supervisors and employees providing on site customer service
- Performs other duties as assigned
- Behavior: The incumbent must work well under pressure, meeting and completing multiple deadlines. The incumbent shall, at all times, demonstrate cooperative behavior with colleagues and supervisors.
- Being at work on time and maintaining good attendance is a condition of employment and is an essential function of your job.
- Due to our ITAR and EAR regulations, applicants must be a US Citizen or of Legal Permanent Resident Status as defined by 8 U.S.C. 1324b (a) (3).
- This position requires the ability to obtain a U.S. Secret Security Clearance (U.S. Citizenship Required). Janicki will assist with gaining this access once employed. Special Access Program or other Government Access Requirements are mandatory for this position and requires candidate agreed to enter a Continuous Evaluation program.
- High school diploma or GED is required. One year of experience in a directly related field may be substituted for education.
- One year of technical school may be substituted for experience.
- Must be detailed oriented, self starter, able to work independently, organized with excellent customer service skills.
- Proficient with MS office suite,with emphasis on Excel, experience with SAP desirable. Must have effective verbal and written communication skills in the English language.
- Ability to speak and understand Spanish also is preferred. Must have above average computer skills.
- Prior office experience and or administrative experience in a manufacturing setting are preferred.
- Must have valid driver’s license.
- Wage range for this role is between $22 - $29 an hour plus a discretionary bonus, 401(k) matching, vacation, and health benefits. Employees can also receive additional pay for off-shifts, off-site work, and access pay. The range provided is Janicki’s estimate of the base compensation for this role. Actual amount offered will be based on job-related and non-discriminatory factors such as experience, location, education, training, skills, and abilities
- Medical, dental, and vision insurance with employer contribution
- Disability insurance as well as Life/AD&D insurance
- HSA (Health Savings Account) with employer contribution and FSA (Flexible Savings Account)
- 401k with employer matching
- Paid time off and paid holidays (including two floating holidays)
- Education reimbursement program
- Several shift options
- Premium pay for off-shifts
- Premium pay for security clearance if applicable
Janicki Industries is an Equal Opportunity Employer. Janicki Industries does not discriminate on the basis of race, color, religion, sex, national origin, sexual orientation, marital or familial status, physical or mental disability, genetic information, age, retaliation, veteran/military service status, or any other legally protected status. Janicki is proud to be a military friendly employer.
Applicants or employees wishing to view a copy of Janicki Industries’ Affirmative Action Plan for veterans and individuals with disabilities, or applicants requiring reasonable accommodation to the application/interview process should notify the Human Resources Department at (360) 404-1997.
As a federal government contractor and a recipient of federal funding, Janicki is required to abide by federal drug testing requirements (including preemployment drug testing for cannabis). Additionally, because of Janicki’s work on aerospace products and the high volume of safety sensitive positions, Janicki takes the safety of its employees very seriously and requires that employees pass a preemployment drug test prior to starting employment.
Salary : $22 - $29