Payroll Manager

Jamieson Wellness Inc. is Canada’s leading health and wellness company, driven by a purpose to inspire better lives, every day.

Established in 1922, Jamieson is our 100 years old heritage brand, which is recognized as Canada's #1 consumer health brand. In addition, we also market and manufacture a series of leading specialty supplements brands under the Youtheory, Progressive, Smart Solutions, and Iron Vegan brands.

On top of our outstanding brand portfolio, Jamieson Wellness Inc. has been recognized as one of the top ten most reputable companies in Canada and is well regarded for our industry leading commitment to quality – exemplified through award-winning innovations and meeting of rigorous manufacturing certification standards. And, Jamieson is no longer just a Canadian success story, as our brands are established and growing rapidly in more than 50 countries around the world. For more information, please visit www.jamiesonwellness.com

Our Jamieson Diversity and Inclusion Statement

At Jamieson Wellness, we cherish diversity, equity and inclusion and we know we must constantly listen, learn and take action to ensure these principles remain embedded in our culture. We encourage everyone to bring their whole selves to work and celebrate the differences that make us unique. We are accountable to build an environment free of bias in regard to citizenship, race, place of origin, ethnic origin, colour, ancestry, disability, age, creed, sex/pregnancy, family status, marital status, sexual orientation, gender orientation, gender identity, gender expression, and all other types of behaviours that are not conducive to an inclusive environment. We hold ourselves and all stakeholders to a high standard of diversity equity and inclusion, because anything else is unacceptable.

OVERALL RESPONSIBILITIES

Reporting to the Controller, the Payroll Manager leads the payroll team and is accountable for the end-to-end management, compliance and administration of all company payroll operations in the United States. This includes overseeing the timely and accurate processing of weekly and bi-weekly payroll cycles, oversight of global mobility payroll and tax requirements, validation of preliminary and final payroll reports, and review of time sheets, supporting schedules, and funding requirements.

The role is responsible for full compliance with applicable federal and state legislation, internal policies, and established internal controls, including participation in any required audits.

The Payroll Manager also oversees the processing of approved employee expense reimbursements and contributes to key accounting activities such as journal entry preparation, account reconciliations, and related financial reporting tasks. Success in this position requires exceptional integrity, meticulous attention to detail, and a strong commitment to accuracy and operational excellence, as well as having a people-focused solution mindset.

Specific Key Responsibilities & Duties

Payroll Operations

• Leads and coordinates end‑to‑end payroll activities to ensure accurate and timely processing of all weekly and bi‑weekly payroll cycles, in accordance with company policies and regulatory requirements
• Oversees the preparation of payroll documentation—including overpayment calculations, retirement savings plan deductions, payroll registers, stop payments, and workers’ compensation submissions—ensuring accuracy and audit readiness
• Manages the payroll processing of salary adjustments, bonuses, commissions, and other compensation changes while ensuring proper authorization is in place
• Develops, reviews, and delivers ad hoc, monthly, quarterly, and annual payroll reports for Finance, HR, and senior management
• Monitors and analyzes payroll data from multiple sources (time and attendance, salary adjustments, tax deposits, etc.) to identify trends, ensure compliance, and support decision-making
• Collaborates and communicates with internal and external stakeholders—including HR, Finance, third-party vendors, and government agencies—to resolve issues related to payroll calculations, deductions, and garnishments etc.
• Responds to inquiries from employees, managers, and external partners, providing accurate information, guidance, and issue resolution
• Partners with HR and functional leaders to ensure time and attendance data is complete, accurate, and integrated into the payroll cycle
• Ensures alignment of payroll data with personnel records, collaborating with HR and other departments to maintain timely and accurate employee information

Financial Reporting and Controls

• Support headcount cost planning in quarterly reforecasts and the annual budgeting process, recommending opportunities for improvement
• Reviews and approves payroll-related journal entries, records of employment, tax forms, remittances, and other statutory filings to ensure compliance and accuracy
• Ensures compliance with federal and state legislation, company financial controls, audit requirements, and internal governance processes, taking corrective action where necessary
• Reviews and reconciles payroll‑related general ledger accounts, investigates discrepancies, and ensures timely resolution of variances in accordance with internal control requirements
• Maintains oversight of payroll records, documentation, and electronic files to ensure accuracy, data integrity, and compliance with audit, retention, and privacy standards
• Promotes and adheres to company Health & Safety policies and procedures, fostering a safe and compliant work environment
• Oversee preparation and completion of annual insurance package

General Accounting

• Assist in month-end, quarter end and year end close cycles, recording and reconciling assigned journal entries and completion of assigned balance sheet reconciliations
• Work with accounts payable team to prepare and process weekly payment runs
• Work with accounts receivable team to prepare and process cash receipts
• Prepare bank reconciliations and other assigned balance sheet reconciliations
• Prepare monthly, quarterly, and annual sales tax filings
• Assist in annual audit, including preparation of assigned areas
• Assist in quarterly tax provision and year end tax return

System and Process Improvements

• Leads and supports enhancements to automated payroll and fiscal systems by identifying process gaps, recommending improvements, and partnering with HRIS/IT to strengthen reporting and data integrity
• Work with Finance, HR and IT to streamline workflows and enhance reporting
• Drive automation initiative and improve data integrity

Leadership

• Foster a culture of continuous improvement, professional growth and collaboration
• Embody the Company’s core values through leading by example and inspiring others to do the same

Knowledge, Skills & Abilities Requirements

• University or College business degree in Accounting, Business, or Finance
• Minimum of three (3) years experience as a payroll manager with a minimum of 5 years prior payroll knowledge
• Strong knowledge of payroll systems, internal controls, and management
• Advanced proficiency with accounting software (SAP) and payroll programs (ADP) and applications
• Global mobility or expatriate payroll experience is an asset
• HRIS/payroll implementation experience is considered an asset
• Experience in managing the processing of salaries, bonuses, commissions, and other forms of compensation
• Knowledge of audits, income tax forms, health benefits programs, sick pay, and retirement plans
• Good knowledge of accounting, general ledger, journal entries, and bookkeeping experience
• Ability to prepare ad hoc reports using Microsoft Excel
• Demonstrates a strong work ethic, positive team attitude, and a customer focused mindset
• Exhibits strong attention to detail, analytical thinking, and effective problem-solving skills
• Communicates clearly and effectively (written and verbal), remaining calm and organized in fast paced or high-pressure situations
• Handles confidential information with professionalism, integrity, and sound judgment

Our Values

ACCOUNTABILITY: We do what we say. We take personal ownership for our work and actions and its impact on others and the business.

RESPECT: We do it together authentically and inclusively. We actively listen and engage each other, including diverse perspectives.

EXCELLENCE: We drive to high standard for product, people and planet. We challenge the status quo and bring forward innovative ideas in the continuous pursuit of quality.

AGILITY: We embrace change and act with flexibility. We welcome new ideas and feedback, swiftly incorporating them to improve our performance.