What are the responsibilities and job description for the Accounts Payable Administrator position at Jamestown S'Klallam Tribe?
Jamestown S'Klallam Tribe is seeking a dedicated and experienced Accounts Payable Administrator to manage all aspects of the accounts payable function for our Tribal government operation. This is an in-person, full-time position located in Blyn, Washington, with a required schedule of Monday-Friday, 8:00 AM--5:00 PM. This is an excellent opportunity to play a vital role in the financial health and compliance of the Tribe.
**Essential Functions**
**Essential Functions**
- Administer the electronic purchase requisition system for Tribal governmental operations (including grants/contracts, general operations, Medical Clinic, Dental Clinic, etc.). This includes assisting staff with training and technical needs, posting invoices, and reconciling information input by staff to the accounting system.
- Manage Personal Service/Independent contracts for the Tribal organization.
- Supervise contract monitoring and compliance. Periodic routine checks for compliance (time, hourly rate, duration) and monitoring proper invoice approval. Resolve contract payment disputes and communicate policies to program coordinators.
- Ensure a current W-9 is on file for each contractor and conduct annual 1099 reporting accordingly. Prepare, organize, and maintain contract files and records.
- Assist staff and Directors with correspondence, reports, and records (internal accounting reports and external correspondence with vendors).
- Understand all aspects of the accounting department to act as a backup in cases of absence of other accounting staff. Participate in accounting office staff projects.
- Manage all aspects of travel related documents for all Tribal staff, Tribal Council, and committee members (process travel advance requests and reconcile with travel vouchers). Monitor federal mileage rate, training fees, and Continuing Medical Education expenses.
- Manage and reconcile the Tribe's Government Travel Account ensuring compliance with program guidelines.
- Complete check runs on a weekly basis to ensure timely payments to vendors. Reconcile statements from vendors monthly.
- Responsible for all correspondence and communications with vendors and contractors, including account disputes, negotiations, and problem resolution.
- 1099 reporting for all Contractors, Consultants, Committee members, Child care providers, etc.
- Monitor all utility accounts, phone, and cell phone accounts.
- Obtain all attendance records for all Tribal Committee meetings and issue annual stipends in accordance with Tribal policy. Issue payment for Tribal Council, Fish & Game, JKT Gaming Board and Gaming Commission Stipends on a per-meeting basis.
- Prepare Annual Elders Holiday and Summer gift checks to all of the Tribe's Elders.
- Assist Accounting Assistant with accounts payable processing.
- Associate's degree and two (2) years bookkeeping experience, or four (4) years' experience in working with a fund accounting system.
- Knowledge of fund accounting software and/or electronic purchasing systems.
- Computer proficiency in Microsoft Suites.
- Exceptional interpersonal skills including effective verbal and written communication.
- Ability to be flexible and assist other staff in completing projects.
- Excellent organization skills and the ability to prioritize multiple tasks.
- Must be able to successfully pass a criminal background investigation.