Administrative Assistant-Jamestown High School

FLSA Status: Non-Exempt

Grade: 9, Educational Support Salary Scale

Revision Date: July 2024

Location: Jamestown High School

JOB SUMMARY: Responsible for providing administrative assistance and clerical support to the Assistant Principals.

DUTIES AND RESPONSIBILITIES

• Provides secretarial support for the Assistant Principals, including reports, parent follow-up, letters, memoranda and disciplinary hearing reports in a timely manner.

• Works with the secretarial staff to ensure that the office runs smoothly; performs general office duties such as ordering supplies, calling in repairs to building and equipment, answering phone, setting up meetings and observations, managing mail, files, and maintains confidentiality.

• Has general knowledge of duties of other clerical roles in the office and serves as back-up when necessary.

• Serves as receptionist when needed; receives telephone calls and visitors to the office.

• Operates all standard office equipment such as a computer, transcriber, copy machine, typewriter, calculator, postage meter, and shredder.

• Uses computer effectively to reproduce correspondence, memorandums, reports, newsletters, handbooks, schedules, agreements, and purchase orders.

• Logs report data and maintains adequate records of monthly staff job-related activities, including timekeeping, mileage, and phone charges of staff each month.

• Meets all personal deadlines and manages time wisely; performs other clerical duties as required.

• Models the WJCC Strategic Plan Values: Individualism, Integrity, Innovation, Accountability and Collaboration.

• Performs other duties as assigned.

MINIMUM QUALIFICATIONS (Knowledge, Skills and/or Abilities Required) Possession of a high school diploma or GED certificate. Considerable secretarial experience, preferably in a highly diverse office environment. Ability to operate a variety of office equipment, such as calculators, typewriters, computers, etc. Ability to communicate effectively, both orally and in writing. Ability to establish and maintain harmonious working relationships with co-workers, other school division personnel, and the general public. Ability to interpret and follow oral and written instructions and directors. Ability to perform under pressure. Ability to think independently and make good decisions based on the information presented. Ability to assume responsibility and complete projects with minimal supervision.

SUPERVISION EXERCISED None.

SUPERVISION RECEIVED Performs duties under the supervision of the Assistant Principals and Principal.

WORKING CONDITIONS & PHYSICAL REQUIREMENTS The position includes fast-paced office duties, sometimes challenging and demanding, many deadlines with an unpredictable workload. Must be able to relate to a variety of staff in different areas of work; may have to interact positively with unhappy parents and/or students. Must have the ability to sit for extended periods of time; exhibit manual dexterity to dial a telephone, to enter data into a computer terminal; to see and read a computer screen and printed material with or without vision aids; hear and understand speech at normal levels and on the telephone; speak in audible tones so that others may understand clearly in person and on the telephone; ability to understand and follow oral and written instructions; physical agility to lift up to 25 pounds.

This job description in no way states or implies that these are the only duties to be performed by this employee. The incumbent will be required to follow any other instructions and to perform any other related duties as assigned by the principal or appropriate administrator. WJCC Public Schools reserves the right to update, revise or change this job description and related duties at any time.