What are the responsibilities and job description for the Administrative Assistant position at James Tool?
Job Summary
We are seeking an organized Administrative Assistant to support daily office operations and recruiting efforts. This role serves as the first point of contact for visitors, applicants, customers, and vendors while helping source and attract candidates through platforms such as Indeed, LinkedIn, and Facebook.
Responsibilities
Administrative Support
- Answer and direct incoming phone calls.
- Greet and assist visitors, applicants, customers, and vendors.
- Manage emails, mail, and deliveries.
- Schedule meetings, interviews, and appointments.
Recruiting
- Oversee recruiting accounts on Indeed, LinkedIn, Facebook, and other job boards.
- Post and monitor job openings.
- Prescreen resumes and communicate with candidates.
- Schedule interviews and coordinate with hiring manager.
- Maintain applicant tracking and recruiting records.
Requirements
- Administrative, receptionist, recruiting, or customer service experience preferred.
- Experience using Indeed, LinkedIn, Facebook, or similar job platforms.
- Proficient in Microsoft Office (Word, Excel, Outlook).
- Strong communication and customer service skills.
- Organized with strong attention to detail.
- Ability to manage multiple tasks in a fast-paced environment.
- Comfortable learning new technology and systems.
- Social media experience is a plus.
Expected hours: 40.0 per week
Work Location: In person
Salary : $35,996 - $47,516