What are the responsibilities and job description for the Executive Assistant position at James River Petroleum?
Company Overview
For over 30 years, JRP has been a trusted provider of fuel, lubricants, propane, and energy solutions across the Mid-Atlantic and Southeast. We serve commercial, government, retail, and residential customers through safe, reliable service and customized fuel solutions. Headquartered in Ashland, Virginia, JRP is committed to operational excellence, customer service, safety, and building strong partnerships that help power the communities we serve.
Position Summary
JRP is seeking a highly organized and proactive Executive Assistant to provide direct administrative and operational support to the Chief Financial Officer (CFO). This position plays a critical role in improving organizational efficiency by managing multiple priorities, coordinating projects, maintaining documentation, and supporting both business and executive-level initiatives.
This role extends beyond traditional administrative responsibilities and requires a professional who can effectively balance competing priorities, anticipate needs, exercise sound judgment, and manage a wide variety of tasks involving both business operations and executive support.
The ideal candidate is detail-oriented, adaptable, technologically proficient, and comfortable working in a fast-paced environment where priorities can shift quickly.
Why Join JRP?
For over 30 years, JRP has been a trusted provider of fuel, lubricants, propane, and energy solutions across the Mid-Atlantic and Southeast. We serve commercial, government, retail, and residential customers through safe, reliable service and customized fuel solutions. Headquartered in Ashland, Virginia, JRP is committed to operational excellence, customer service, safety, and building strong partnerships that help power the communities we serve.
Position Summary
JRP is seeking a highly organized and proactive Executive Assistant to provide direct administrative and operational support to the Chief Financial Officer (CFO). This position plays a critical role in improving organizational efficiency by managing multiple priorities, coordinating projects, maintaining documentation, and supporting both business and executive-level initiatives.
This role extends beyond traditional administrative responsibilities and requires a professional who can effectively balance competing priorities, anticipate needs, exercise sound judgment, and manage a wide variety of tasks involving both business operations and executive support.
The ideal candidate is detail-oriented, adaptable, technologically proficient, and comfortable working in a fast-paced environment where priorities can shift quickly.
Why Join JRP?
- Competitive pay based on experience
- Full medical, dental, vision benefits, and 401(k) with company contribution
- Stable, long-term career opportunity
- Direct exposure to executive leadership and strategic business operations
- Diverse responsibilities that extend across multiple business functions
- Supportive and collaborative work environment
- Opportunities for professional growth and development
Compensation Range
Competitive salary: $60,000-$75,000 based on experience and qualifications.
Key Responsibilities
Key Responsibilities
- Provide direct administrative and executive support to the CFO.
- Manage calendars, schedules, appointments, meetings, and travel arrangements.
- Coordinate and prioritize multiple projects while ensuring deadlines are met.
- Review, organize, and maintain contracts, permits, licenses, and other business documentation.
- Research licensing requirements for new markets and assist with business license renewals and regulatory filings.
- Support environmental compliance initiatives, including documentation related to storage tanks and other regulatory requirements.
- Assist with the review and organization of customer, vendor, and business contracts.
- Prepare reports, presentations, spreadsheets, and other business documents.
- Coordinate with internal departments to ensure projects, initiatives, and administrative tasks are completed efficiently.
- Manage confidential information with professionalism and discretion.
- Identify opportunities to improve organization, productivity, and administrative processes.
- Proactively anticipate executive needs and provide support as priorities evolve.
- Perform additional administrative, operational, and project-based responsibilities as assigned.
Qualifications
- High school diploma or equivalent required; associate's or bachelor's degree in business administration, accounting, finance, or a related field preferred.
- Previous experience supporting executive leadership, senior management, or business operations preferred.
- Advanced proficiency in Microsoft Office applications, including Excel, Outlook, Word, and PowerPoint.
- Strong computer skills and the ability to quickly learn new software and technology platforms.
- Exceptional organizational skills with the ability to manage multiple projects simultaneously.
- Strong analytical, research, and critical-thinking skills.
- Excellent verbal and written communication skills.
- Ability to work independently while maintaining a high level of accuracy and attention to detail.
- Ability to handle confidential information with discretion and professionalism.
- Proven ability to adapt in a fast-paced, constantly changing environment.
Physical Requirements
- Ability to sit and work at a computer for extended periods.
- Ability to use standard office equipment, including computers, printers, and telecommunication devices.
- Occasional movement throughout the office environment as needed.
Work Environment
- Primarily office-based environment.
- Frequent interaction with executive leadership and multiple internal departments.
- Fast-paced environment requiring flexibility, organization, and effective time management.
- Regularly manages competing priorities and time-sensitive projects.
Salary : $60,000 - $75,000