Construction Administrator

Build your future with James Lane Mechanical! We’re looking for a reliable and detail-oriented Construction Administrator to support our Special Projects and construction teams. This role is ideal for someone who enjoys organization, documentation, and administrative coordination in a fast-paced construction environment. If you take pride in accuracy, consistency, and keeping projects running smoothly behind the scenes, this position may be the right fit for you.

What You’ll Do

• Receive, organize, file, and retrieve construction and project-related documentation, including contracts, forms, correspondence, and project records
• Maintain accurate and up-to-date project files by processing documentation and updating logs, reports, and administrative records
• Review project documentation for accuracy, completeness, and consistency, identifying discrepancies and assisting with corrections as needed
• Establish and maintain organized electronic and physical filing systems for construction and project documentation
• Compile routine reports and summaries to support project tracking and recordkeeping
• Prepare and format correspondence, reports, and project-related documents
• Provide general administrative and clerical support to project managers and construction leadership
• Assist with scheduling calendars, meetings, training sessions, and travel arrangements when needed
• Support project-related financial and account records, including basic accounts payable, accounts receivable, and cost tracking, as assigned
• Assist other departments by providing project documentation, information, and procedural support
• Perform additional administrative duties as needed to support construction and project operations

What You Bring

• Three (3) to five (5) years of administrative or clerical experience preferred
• Prior experience in a construction, mechanical, or contracting office environment strongly preferred
• High school diploma or equivalent required
• Strong organizational skills with the ability to manage multiple documents and priorities at once
• Excellent attention to detail and accuracy
• Clear and professional written and verbal communication skills
• Ability to identify errors or inconsistencies and assist with resolving administrative issues
• Proficiency or willingness to learn standard office software and document management systems
• Professional composure and reliability when working under deadlines
• Team-oriented mindset with a willingness to support project managers and leadership

Why Work With Us
✔ Competitive pay based on experience
✔ Health, dental, vision, and retirement benefits
✔ Paid training and opportunities for growth
✔ Supportive, team-oriented culture
✔ Stability with a trusted, long-standing mechanical contractor
Apply Today!
Join James Lane Mechanical and become a vital part of our construction operations team. Apply today to support high-quality projects across North Texas and help ensure accurate, organized, and successful project execution.

James Lane Mechanical is an EEO/AA Employer and VEVRAA Federal Contractor. Qualified minorities, women, veterans, and individuals with disabilities are encouraged to apply.

About Us:
James Lane Mechanical, A Fidelity Company, provides a full range of state-of-the-art HVAC/Mechanical services throughout the Wichita Falls and North Texas region. Our commercial clients include those in data & telecom facilities, education, financial, government, healthcare, hospitality, and churches.
A company focused on customer service and ethical business practices, James Lane Mechanical continues to deliver innovative industry technologies and services while staying committed to our mission of serving people with the right solutions.