Secretary - Part Time

Part-Time Secretary

Employment Type

        Part-Time

Compensation

        $20 to $22 per hour

Why Work Here?

Friendly work environment

• We are seeking a detail-oriented and organized Part-time Secretary to join our engineering firm. In this role, you will provide essential administrative support, including proofreading and typing engineering memos, managing correspondence, answering phones, and performing general office tasks. Familiarity with Microsoft Office applications, including Word, Excel, and Outlook is required.  This is a great opportunity for someone who is looking to get back into the workforce and would prefer a part time schedule.

Schedule:

• afternoon shift (12:30 to 5:00) 3 days a week (Tuesday, Thursday, Friday) more hours may be available depending on workload

Key Responsibilities:

• Proofread and type engineering memos, ensuring accuracy and clarity.
• Answer incoming phone calls, take detailed messages, and transfer calls to appropriate staff members.
• Greet visitors and provide a welcoming and professional atmosphere in the office.
• Manage and distribute incoming mail and coordinate outgoing correspondence.
• Assist with scheduling appointments, arranging meetings, and managing calendars. Assist with travel arrangements for the owner.
• Maintain accurate records and files, including electronic and paper-based documentation.
• Assist with general office tasks such as ordering supplies, stocking office and kitchen, maintaining office equipment, and organizing the office space.
• Collaborate with engineering staff to support project-related tasks and administrative duties as needed.
• Perform other duties as assigned by management.

Qualifications:

• High school diploma or equivalent.
• Minimum of 2 years of secretarial experience.
• Proofreading, grammar, and typing skills.
• Strong organizational and time-management skills, with the ability to multitask and prioritize duties.
• Professional communication skills, both written and verbal.
• Familiar with Microsoft Office applications, including Word, Excel, and Outlook.
• Able to work well in a team environment and adapt to changing priorities.

If you are a detail-oriented administrative professional with a passion for providing exceptional support in an engineering environment, we encourage you to apply for this Part-time Secretary position at our firm.

Please send your resume to: cgiuliano@hahn-eng.com